Stop reimbursing workers for fuel, feed, and supplies
Farming businesses waste hours every week on reimbursements, petty cash, and manual reconciliation across remote sites. Budgetly gives every worker their own Visa debit card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your farm off reimbursements in 14 days →
Australia's favourite.
99% of businesses stick with Budgetly.
Replace petty cash, reimbursements, and paddock-by-paddock reconciliation.
Farming businesses run high-volume spend across remote sites, mobile workers, and seasonal teams. Generic expense tools weren't built for this. Petty cash and reimbursements create the admin burden — and the audit risk — that's eating into your margins.
The old way
- Petty cash distributed to paddocks with no spending audit trail
- Workers paying for feed and supplies out of pocket and waiting weeks
- Bank cards taking weeks to issue for seasonal staff
- Receipts lost between the co-op and the office
- Per-paddock spending invisible until month-end statements arrive
- Manual BAS prep taking days each quarter
With Budgetly
- Every worker, site manager, and contractor gets their own Visa debit card
- Cards issued in seconds and revoked in one tap when seasons end
- Receipts captured at the co-op or fuel station, not chased weeks later
- Per-site, per-crop, or per-livestock budgets enforced in real time
- Live visibility across every paddock and operation
- Audit-ready reporting for ATO and BAS compliance in one click
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
Built for the way farms actually work
From paddock to office, Budgetly handles the spending workflows your farm crews and finance team deal with every day.
Replace petty cash with a controlled card per worker.
Issue physical or virtual Visa debit cards to every farm hand, site manager, contractor, or seasonal worker in seconds. No more petty cash withdrawals, shared bank cards, or cash advances. Each card has its own budget, its own rules, and its own audit trail.
- Per-worker, per-paddock, or per-vehicle budgets
- Block ATM withdrawals, alcohol, and out-of-policy merchants
- One-tap freeze when seasons end or contracts finish
- Issue cards to seasonal workers in 30 seconds
- Cards work anywhere Visa is accepted across Australia
Jack Reynolds
Bec Walsh
Tom HughesWorkers capture receipts at the co-op or fuel station. No chasing.
Workers snap a photo of the receipt at the co-op, fuel station, or supply store on the Budgetly mobile app. The system matches it to the transaction, extracts GST, and tags the right paddock or operation. Your finance team stops chasing paper receipts at month-end.
- Receipts captured at the merchant on mobile, not weeks later
- Automatic matching to the right transaction
- GST extraction so no rebate is missed
- Tag transactions by paddock, crop, or livestock
- Real-time alerts when a receipt is missing on a transaction
Dubbo NSW
Elders Co-op
$540.00
Set a budget per paddock or season. The system enforces it.
Set per-paddock, per-crop, or per-livestock budgets. The card declines automatically when the budget is exhausted. Farm managers see the live balance across every paddock in one dashboard. No more waiting for the statement to know who overspent.
- Per-site, per-crop, or per-vehicle budgets
- Automatic seasonal or monthly resets
- Live balance visible to workers on mobile
- Hard stops when the budget runs out — no surprises
- Centralised dashboard across every paddock and operation
Elders · Jack Reynolds
$540.00BAS prep stops being a multi-day ordeal.
Farms face regular BAS lodgements and ATO substantiation requirements. Missing receipts mean lost GST rebates and audit risk. Budgetly creates a complete digital audit trail for every transaction — card, merchant, amount, matched receipt, paddock, and approver — and syncs to Xero with automatic account coding.
- Digital audit trail for every transaction, end to end
- Automatic GST extraction from every captured receipt
- One-click reports for any period, paddock, or crop
- Two-way Xero sync with no double-entry
- Tag transactions by paddock, vehicle, or livestock
Elders Co-op
$540.00
What farms gain when they switch to Budgetly
Real outcomes from Australian farms running site spend on Budgetly.
Control without slowing the harvest down
Finance sets the rules once. The system enforces them every time. Workers focus on the farm, not paperwork. Both are true at the same time.
- Card on day one, no bank paperwork or cash advances
- Snap a feed or fuel receipt at the merchant and you're done
- Never out of pocket for farm purchases again
- Real-time paddock budget visible on mobile
- Card works anywhere Visa is accepted across Australia
- Live visibility across every paddock, no month-end surprises
- Audit-ready always, with full digital trail per transaction
- BAS reports in one click for any period or paddock
- Two-way Xero sync, no manual reconciliation
- Stop chasing workers for last week's feed receipts
- Own the budget for your paddock without finance gatekeeping
- See spend across your team in real time
- Approve out-of-policy purchases from your phone
- Freeze a card instantly when a seasonal worker finishes
- Tag transactions by crop or paddock for accurate costing
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Customer stories
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West Midlands Group move to complete expense automation with Budgetly!
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How MJ Landscapes & Maintenance saved 2 hours per day and improved expense tracking with Budgetly
See how MJ Landscapes & Maintenance saved 2 hours per day and improved expense tracking with Budgetly. Read more here.
Frequently asked questions
What is expense management software for farms?
Can I issue cards to seasonal workers?
How does Budgetly handle remote-site connectivity?
How does Budgetly help with BAS prep?
How quickly can we get started?
How much does Budgetly cost for farms?
Built for the audit and compliance rules farms can't afford to fail
Audit-readiness only works if every rule, every receipt, and every approval is enforced and logged by infrastructure you can trust.
Per-paddock policy enforced at the card network
Budget, supplier, category, and country rules are evaluated at the Visa network layer. Out-of-policy spend declines at the terminal — not in a report you read next month.
Full digital audit trail per transaction
Card used, merchant, amount, matched receipt, GST, paddock, and approver — timestamped and attributable. Export the full audit trail for any period, site, or crop in one click.
Approval chains, not approval in name only
Multi-step approvals, escalation rules, and amount thresholds are enforced. No one person can create, approve, and execute a high-value transaction alone.
Role-based access for workers, managers, and finance
Farm hands, managers, finance, and admins see only what their role requires. Role changes and permission updates are audit-logged.
APRA-regulated operator
Budgetly is APRA-regulated for its own financial activities. Card issuance and payments run through regulated banking partners on the Visa network.
Data hosted in Australia
Budget, transaction, and rule data are stored in AWS Sydney — ISO 27001, 27017, and 27018 certified infrastructure. Nothing leaves the country.
Get your farm off petty cash in 14 days
See how Australian farms save days of admin every month and stay BAS-ready by default.