Expense management software for transport businesses automates the tracking, approval and reconciliation of operational expenses — including fuel purchases, toll fees, maintenance, driver allowances, and fleet-related costs. Budgetly’s expense management software is purpose-built for transport and logistics companies, helping fleet managers and finance teams gain real-time visibility, automate reporting, and maintain tighter control over all spend categories.

Transport operations involve complex and recurring expenses from multiple routes, drivers, and depots. Generic tools or spreadsheets can’t provide the real-time visibility and automation needed to manage these moving parts efficiently. With Budgetly’s transport-focused platform, you get:

• Real-time expense tracking across all drivers, routes, and branches.
• Budget allocation by fleet, route, or cost centre.
• Automated workflows and integrations, including with corporate cards and accounting platforms.
• Easy mobile receipt capture and reconciliation via the expense tracking app.

These features minimise administrative work, reduce overspending, and improve financial accuracy for transport operations of any scale.

The best expense management software for Australian transport businesses should support AUD transactions, integrate with local accounting systems, and provide real-time insights into fleet and operational expenses. Budgetly meets all these requirements and more:

• Seamless Xero integration for automatic transaction syncing.
• Real-time spend visibility across vehicles, drivers, and depots.
• Physical and virtual cards for controlled and secure spending.
• Expense categorisation to monitor key cost areas such as fuel, maintenance, and logistics support.

As an Australian-based solution, Budgetly ensures compliance with local GST and reporting standards, making it a leading choice for transport operators seeking smarter expense control.

Budgetly centralises all spend data—from driver cards, invoices, reimbursements, and budgets—into one unified platform. With this real-time visibility, your finance and operations teams can:

• Monitor overspending or budget variances by route, driver, or vehicle type.
• Identify high-cost areas such as fuel inefficiency or maintenance frequency.
• Reallocate funds based on data-driven insights.
• Speed up reconciliation and reporting through accounting automation tools.

With these insights, transport business owners can make more informed decisions, streamline cash flow, and boost profitability through smarter expense control.

Pricing varies depending on the number of users, cards, transaction volume, and integrations your business requires. Budgetly offers scalable, transparent plans designed for Australian businesses—so you only pay for what you need.

Whether you’re running a small fleet or managing a large logistics operation, Budgetly’s pricing adapts to your business size and growth. To get a customised quote that fits your transport operation, you can schedule a demo.

Getting started is simple:

1. Visit the Transport expense management software page.
2. Get a demo with the Budgetly team to see how the platform fits your transport workflows.
3. During onboarding, set up your fleets, drivers, and cost centres; issue physical or virtual cards; and connect your accounting system.
4. Once live, drivers can spend within assigned budgets, upload receipts in the expense tracking app, and finance teams can manage and approve spend in real time.

Get a Demo and discover how Budgetly can help your transport business take full control of operational spending.