Eliminate employee reimbursements with Budgetly's AI-driven expense management software
Give your team instant access to funds, clear budgets, and real-time oversight—so employees can spend responsibly without micromanagement.
Industry approved and trusted by Australian businesses
Eliminate employee reimbursements for good with smart expense management
Designed with employees in mind, Budgetly helps Australian businesses remove the friction from spending. Teams get pre-approved access to budgets, while automation keeps financial oversight efficient, secure, and effortless.
Eliminate reimbursements
No more out-of-pocket spending, no chasing receipts, and no slow reimbursement workflows.
AI-driven automation
Automate budgets, bills, and spending rules. Remove manual data entry and human error in one click.
Automated receipts & GST
Snap receipts on the go. Budgetly auto-matches them, extracts GST, and saves hours.
Real-time tracking
See expenses as they happen. Make instant decisions with live expense data and clear financial insights.
Trusted by thousands of businesses—and growing every day
1.2BN+
yearly
total payments
150K+
monthly
transactions
15K+ users
saving time
and money
80% less time
spent on expense
management
90% better
customer service
than competitors
Delighted customers using Budgetly
See more 5-star reviews
Moving to Budgetly has solved many of our problems we were experiencing with traditional expense management methods. We're able to issue cards instantly, set spending rules and even automate our subscription payments. It takes one click to send the transactions to Xero and they're constantly improving the product to do more. The customer service is the best I've experienced with unlimited training and telephone support and no wait times to speak to someone when you have a question.
Daniel Chu Kismet Healthcare
Budgetly is very easy to work with from setup to after sales follow up. They provide good information on how to best manage the account.
Davenan Woutersz, Service Manager Me And My Space
Budgetly has streamlined purchasing for our organisation. Instead of the finance team manually chasing receipts and processing reimbursements, staff are able to easily enter details of their purchase and upload receipts directly into the Budgetly app which are synced across to Xero. Such a time saver and so easy to use - highly recommend this product!
Hayley Chapman, Business Manager - Corporate The Play Projects
Excellent. Cannot rate the support highly enough. 11/10. They literally call you before you have to call them.
Joseph, Head of Sales Kickon Group
User friendly system with exceptionally helpful support team.
Kirsty Gillham, Senior Marketing Manager SA Care
Budgetly has changed the way we do a lot of things in my team, from setting budgets and people permissions to spend, to accountability and quick reporting. We love how easy Budgetly is to use. The support team is incredibly friendly and super helpful!
Marcella Hernandez, Shared Services Manager Vantage Point Church
Budgetly integrates with Xero seamlessly. The data transfer between the two programs is almost immediate and the electronic storage and importing of receipts has saved us heaps of time at the end of the month.
Megan Rodger, Project Officer RSPCA Tasmania
Great product. I've been using Budgetly for over a year and it's been a gamechanger to the business. It's made keeping track of spending a breeze and reduced admin time.
Renee Sodhi, Relationship Manager Arkana Energy
10/10 Customer Service. Whenever we need help, Budgetly is always available and very efficient.
Renee Sodhi, Relationship Manager Arkana Energy
It's so much easier to monitor funds being spent by our participants and staff. For example, we can now monitor the number of takeaway meals our participants are eating which has a positive effect on their health. The support we've received has been excellent, definitely recommend Budgetly.
Aisling, Service Delivery Manager Together2
We used to have some issues around fraud when dealing with Australia Post Load and Go cards, but that's not an issue any more. Customer service is at least a 9.5/10, I'd definitely recommend it.
David, CEO NDIS industry
We've saved a lot of time with Budgetly! Our staff are now accountable for their spending and it's made our lives a lot easier.
Debbie, Senior Finance Officer Bawinanga Aboriginal Corporation
I’ve saved at least 2 hours a day in admin work. We’ve minimised human error with our staff now being accountable for uploading their own receipts. Bill Payments has also brought everything into one spot and with the Xero integration, everything is so much easier now.
Eloisa, Manager MJ Landscapes
Great for solving petty cash problems. Looking forward to new features.
Louise Diggens, Centre Manager Clovel ELC KS Blacktown Pty Ltd
Great for managing cost centres and incidental expenditure
Mariejan Bigby, Manager Engedi Inc
The customer service is super amazing! The help videos that they created for us have been amazing, we feel empowered and can quickly refer back to these if we need to.
Megan Rodger, Project Officer RSPCA Tasmania
Budgetly has been great. We've saved so much admin time across multiple different sites and things like record-keeping are now so much easier.
Skye, Client Services Manager Spry Support Services Pty Ltd
It's been amazing. Their customer service is great with very fast response times, we have full visbility over what we're spending and it's easy to track if our staff haven't uploaded a receipt.
Tups, Manager Easy Insulation
Save hours by eliminating reimbursements
Say goodbye to manual processes, admin and employee reimbursements. Budgetly automates admin, removes errors, and gives you time back.
Eliminate overspending
Control every dollar. Automate workflows, match receipts, create budgets, optimise cash flow, and stop overspending.
Safeguard everything
Get built-in security, compliance, and spending rules. Plus, rely on real Australian support when you need it most.
The best AI-driven expense management that eliminates reimbursements for businesses
Budgetly’s secure platform combines budgeting, payments, expense tracking, and reporting—all in one place. Save money, stay compliant, and get rid of the need for reimbursements.
How Budgetly works
Thousands of businesses already trust Budgetly to automate expense management and empower teams to spend smarter.
No shared cards or bank delays
Flexible spending and budgets with rules
Fast, accurate transactions
Fast money requests and approvals
Easy receipt tracking via mobile app
Two-factor authentication and 256-bit encryption
Automated AP and simplified bookkeeping
Real-time budget and transaction views
Fraud prevention and compliance rules
No reimbursements or receipt chasing
Stay policy compliant with card-encoded rules
Resources
March 20, 2025
Does Budgetly have any AI capabilities?
Watch the video below to hear from Matt Clements, VP of Growth at Budgetly. DURATION 0:45 min In..
March 30, 2025
How Budgetly unlocks real-time visibility across business finances
Watch the video below to hear from Kirk Peirce, Accounts Manager at Taree Christian Community..
May 6, 2025
Corporate cards: A smarter way to manage business spending
Whether you run a startup, a growing company, or an established enterprise, corporate cards can..
" Budgetly has streamlined purchasing for our organisation. Instead of the finance team manually chasing receipts and processing reimbursements, staff are able to easily enter details of their purchase and upload receipts directly into the Budgetly app which are synced across to Xero. Such a time saver and so easy to use - highly recommend this product! "
Hayley Chapman, Business Manager - Corporate The Play Projects
Frequently asked questions
What is employee reimbursement software?
Traditionally, employee reimbursement software helps staff submit expenses for repayment — including receipt capture, approvals, categorisation and accounting integration.
With Budgetly, you can go one step further. Instead of managing reimbursements, you can eliminate reimbursements almost entirely by giving employees controlled access to company funds upfront through Budgetly’s cards and spending tools. No more staff paying out of pocket, no more manual claims, no more delays.
Budgetly centralises spending in one platform alongside budgeting, expense management and real-time approvals.
Why eliminate reimbursements instead of relying on traditional processes?
Traditional reimbursement workflows (paper forms, email receipts, slow approvals) frustrate employees and finance teams. Staff often wait weeks to get their money back, creating cash-flow pressure and unnecessary admin for everyone.
With Budgetly, employees use pre-approved physical or virtual cards with custom limits — so they never need to spend their own money.
Receipts are captured instantly through the mobile app, approvals flow in real time, and everything syncs straight to your accounting system.
This means:
- No reimbursements
- No chasing receipts
- No manual claim forms
- No staff out-of-pocket
- Less admin and fewer errors
- Happier employees and a smoother finance process
What is the best reimbursement-free spending solution for Australian businesses?
Australian businesses need a solution that supports AUD transactions, integrates with Xero, enforces GST compliance, and plugs into existing spend controls.
Budgetly is purpose-built for this.
It works as part of your full financial ecosystem — cards, budgets, expense tracking and spend management — giving you real-time visibility without needing staff to submit claims.
Instead of processing reimbursements, everything is approved, tracked and categorised before money is spent.
How does eliminating reimbursements improve decision-making?
By replacing reimbursements with Budgetly’s controlled spending tools, all transactions are centralised in one platform. This gives you full visibility over:
- Where money is being spent
- Which teams are spending the most
- Category trends and overspending
- Policy compliance
- Budget vs actuals in real time
With live data instead of after-the-fact claims, you gain proactive spending governance and stronger financial control.
How much does Budgetly’s reimbursement-free solution cost?
Pricing depends on your business size, the number of users, and the features you need. Budgetly offers scalable, transparent pricing that includes cards, spend management, budgeting and expense tracking — all designed to remove the need for reimbursements altogether. To get accurate pricing tailored to your business, schedule a demo
How do I get started with Budgetly’s Employee Reimbursement solution?
Getting started is simple:
- Visit the Employee Reimbursement product page on Budgetly.
- Book a demo to see how Budgetly replaces reimbursements with smarter spending controls.
- During onboarding, you’ll create user roles, card rules, approval flows and accounting integrations.
- Once live, employees spend using pre-approved Budgetly cards, submit receipts on mobile, and all data flows instantly into your accounting system and dashboards.
Get a Demo today to see how Budgetly can eliminate reimbursements and give you full visibility and control over staff spending.
Resources
November 12, 2025
Part 2: No More Reimbursements: Giving Employees Instant Access to Funds
Executive summary Why are reimbursements a problem? Because they force employees to front company..
October 31, 2021
Expense reimbursements are hurting your organisation. Here’s why.
Organisations love expense reimbursement because not only is it quicker than requesting petty cash,..
June 25, 2024
Navigating the tax implications of employee reimbursements in Australia
In the dynamic landscape of Australian business, understanding the tax implications of employee..
July 17, 2024
From challenges to success: Our top reimbursement-free case studies
Our journey with clients has been filled with inspiring success stories, showing how our innovative..
Frequently asked questions
What is a budget?
Budgets are your spending rules in Budgetly. They allow administrators to allocate set amounts for users to spend within chosen timeframes, giving the ability to set and control staff spending, whilst tracking available funds before and after purchases.
Can I have more than one budget for a user?
Yes, you can have one or multiple for any user - this allows you to set up specific spend limits on areas, departments, people, anything you like! You can be as granular or broad as you like with budgets - our team can help you tailor them to your needs. Read more about creating budgets here.
How much does Budgetly cost?
Sign up for a plan that suits your finance team. Unlimited users, payments, support and receipts. View our pricing page for all the details.
Is Budgetly secure?
Budgetly is designed with your privacy and security in mind. Read more about our Security measures here.
What are the future enhancements planned for supplier management?
Future enhancements include adding supplier limits, improved supplier management, supplier cards, and additional fraud prevention mechanisms.
How can I find out if Budgetly is a good fit for my business?
For more information on Budgetly and how we work for your business, easily schedule a complimentary strategy call with us today, or watch a 10-min on-demand demo.
Supercharge your business with Budgetly
See how AI-powered expense management software will eliminate employee reimbursements, and saves time and money. Fill out the form and watch the 10-minute demo today.

