Smarter AI-driven expense management software for Engineering firms
Control budgets, track expenses, and pay bills — faster, safer, and stress-free across every project and team.

Industry approved and trusted by Australian Engineering businesses
Take the financial guesswork out of building and project delivery
Budgetly helps engineering firms reduce admin, streamline purchasing, and manage project costs with accuracy and control. Gain full visibility and tighter oversight of materials, labour, consultants, and operational spend.
Real-time tracking
Monitor spending across projects, teams, disciplines, and offices instantly. Make instant decisions with live expense data and clear financial insights.
AI-driven automation
Automate budgets, approvals, supplier payments, and spending rules for materials, equipment, travel, and field teams. Remove manual data entry and human error in one click.
Automated receipts & GST
Snap receipts on the go. Budgetly auto-matches them, extracts GST, and saves hours.
Save 90% per bill
Turn Accounts Payable into autopilot. Capture bills easily, reconcile in one click, and sync straight with Xero.
Trusted by Engineering businesses Australia wide
1.2BN+
yearly
total payments
150K+
monthly
transactions
15K+ users
saving time
and money
80% less time
spent on expense
management
90% better
customer service
than competitors
Engineering Case Studies
October 13, 2025
Smartscan Locators streamlines expenses and removes reimbursements with Budgetly
Overview Smartscan Locators, a specialist utility locating business with a small but busy team, was..
March 14, 2025
How MJ Landscapes & Maintenance saved 2 hours per day and improved expense tracking with Budgetly
Overview MJ Landscapes & Maintenance is a trusted provider of landscaping and maintenance services,..
February 10, 2025
Hunt & Dixon Surveys save six hours a week with Budgetly
Overview Hunt & Dixon Surveys Pty Ltd provides a complete range of surveying and spatial services..
We've been able to streamline 3 processes into 1 with Budgetly and I'd recommend this for anyone using Xero accounting as the integration has been very easy and stress-free.
Cherise Hickley, Accounts & Administration Specialist Site Sentry Australia
We truly appreciate Budgetly's services! They have always been incredibly helpful and have made our processes much more efficient. Their platform makes it easy to pay our suppliers, integrates seamlessly with Xero, and allows us to track all our budgets in real time. It saves us a lot of time each week and helps us avoid human error. We highly value the reliability and convenience Budgetly brings to our business.
Marco Piedrabuena, Director MJ Landscapes
5 stars - fantastic. Does the job we need
Ben, Director Hunt And Dixon
Budgetly does a great job with after sales and customer support. The Xero integration has been fantastic.
Colleen Jeffery-Court, CEO Master Painters Australia NSW Association
Budgetly has been a fantastic addition to our business - it has transformed our cashflow by cutting fees and reducing the need for multiple cards. Reconciliation is effortless, onboarding seamless, and support always responsive. Highly recommend.
Dane Bleedveld, GM Maintenance Bovercon
Before Budgetly, we had about a dozen credit cards and a centralised spreadsheet. Each month, we were meant to fill it out with each transaction (how much, what it was for etc.), however our Accounts team usually had to chase up multiple people with missing information every month. We don't have to worry about any of that anymore
Darren, Business Operations Manager / Partner Bennett and Bennett
I’ve saved at least 2 hours a day in admin work. We’ve minimised human error with our staff now being accountable for uploading their own receipts. Bill Payments has also brought everything into one spot and with the Xero integration, everything is so much easier now.
Eloisa, Manager MJ Landscapes
It's been amazing. Their customer service is great with very fast response times, we have full visbility over what we're spending and it's easy to track if our staff haven't uploaded a receipt.
Tups, Manager Easy Insulation
Fantastic. Simple, easy to use software with an excellent support team that are always happy to help.
Yvonne, Finance Manager Zarafa Group
Save hours on admin
Reduce manual tasks across the business and give engineers more time for delivery, analysis, and innovation.
Eliminate overspending
Protect margins with automated rules, budget controls, and real-time financial visibility.
Safeguard everything
Get built-in security, compliance, and spending rules. Plus, rely on real Australian support when you need it most.
The best AI-driven spend management for Engineering firms
Budgetly helps you automate admin, control project spending, and maintain accuracy across every job and discipline. Save money, stay compliant, and increase profits.
How Budgetly works for the Engineering industry
Construction teams rely on Budgetly to improve accuracy, reduce admin, and maintain tight control over job and operational costs.
No shared cards or delays purchasing supplies
Project and department budgets with flexible spending rules
Fast, accurate transactions
Fast approvals for engineers, project managers, and team leads
Easy mobile receipt capture during supply runs
Two-factor authentication and 256-bit encryption
Automated AP and simplified bookkeeping
Real-time visibility into job costs and operational spend
Fraud prevention and compliance rules
No reimbursements or receipt chasing
Stay policy compliant with card-encoded rules
" 5 stars - fantastic. Does the job we need "
Ben, Director Hunt And Dixon
Frequently asked questions
What is expense management software for engineering businesses?
Expense management software for engineering firms automates the tracking, approval, and reconciliation of project-related costs — covering corporate card spend, virtual card expenses, invoices, reimbursements, and budgets across sites and departments.
Budgetly’s expense management software is designed for engineering operations, giving real-time visibility and control over all project and operational spend.
Why should engineering businesses use specialised expense management software instead of spreadsheets?
Engineering projects involve complex budgets, multiple teams, and on-site purchases that are hard to manage with spreadsheets. Budgetly offers:
- Real-time expense tracking across projects and teams
- Budget allocation by department, site, or client
- Seamless integration with accounting systems
These features reduce admin time, prevent overspending, and ensure every project stays within budget.
What is the best expense management software for Australian engineering businesses?
The best expense management software for engineering companies in Australia supports multi-site operations, project-based budgeting, and AUD transactions. Budgetly delivers:
- Engineering-focused spend control
- Integration with popular Australian accounting software
- Real-time expense tracking through its mobile app
Built for Australian teams, Budgetly combines flexibility, automation, and compliance.
How can Budgetly improve decision-making for my engineering business?
Budgetly consolidates all expense data—from cards, reimbursements, and budgets—into one dashboard, helping you:
- Track spending by site or project.
- Identify budget variances and reallocate funds instantly.
- Make informed financial decisions with accurate, real-time data.
This visibility enables smarter project planning and stronger cost control.
How much does the expense management software for engineering cost?
Pricing depends on team size, number of cards, transactions, and required integrations. Budgetly offers flexible, transparent pricing for Australian businesses.
Get a Demo to receive a custom quote that suits your engineering operations.
Resources for Engineering

Get access to finance eBooks, white papers, templates, webinars and more for Engineering firms.
Supercharge your Engineering business with Budgetly
See how AI-powered spend management saves time and money. Fill out the form and watch the 10-minute demo today.

