Verified by CapterraI've saved at least 2 hours a day in admin work. We've minimised human error with our staff now being accountable for uploading their own receipts. Bill Payments has also brought everything into one spot and with the Xero integration, everything is so much easier now.
REPLACE THE OLD WORKFLOW
Still chasing receipts or reimbursing employees? There's a faster way.
- Give every employee a pre-approved card. Reimbursements drop to zero.
- Receipts captured at point of sale, not chased at month-end.
- Budgets enforced before money leaves, not reviewed after.
- Transactions coded and synced to Xero automatically.
Australia's favourite.
Trusted by organisations managing distributed teams and multiple budgets.
Your finance team spends 3 days on month-end close. Most of that is chasing.
Staff share corporate cards with no attribution. Receipts arrive weeks late or not at all. Reimbursement claims take 12 minutes each to process. Budgets live in spreadsheets that are outdated by the time anyone opens them. Your bookkeeper reconstructs reality from fragments after transactions occur.
Replace the chase with real-time control
Instead of reacting to expenses after the fact, finance teams control spending at the moment it occurs. Budgetly replaces reimbursements with pre-approved cards, replaces receipt chasing with instant capture, and replaces manual reconciliation with automated coding and Xero sync.
Set budgets
Issue cards
Capture
Classify
Sync
Replace five disconnected tools with one system
Reimbursement forms, shared cards, receipt folders, invoice emails, and spreadsheet budgets. Budgetly replaces all of them.
Cards
Individual cards replace shared cards and reimbursements.
Every employee gets their own pre-approved card with built-in limits. No more shared cards, no more out-of-pocket claims.
Receipts
Captured at point of sale, not chased at month-end.
Snap a photo at the register. AI reads the supplier, amount, and GST, then matches it to the transaction automatically.
Bills
Captured, approved, and paid without email chains.
Invoices are scanned, routed for approval, and paid via BPay, PayID, or bank transfer. No manual data entry.
Visibility
Spending visible as it happens, not after the statement arrives.
Every transaction is categorised, coded, and synced to Xero in one-click. Month-end close takes hours, not days.
How companies switch to Budgetly
Step 1
Sign up with your ABN
Get started with a free trial or select a subscription. No credit card required to explore. No lock-in contracts. (3 min)
Step 2
Create budgets and deposit funds
Our Customer Success team provide free and unlimited training (CSAT 98%).
Step 3
Issue cards to employees
Staff receive virtual or physical cards with predefined limits. (instantly or 3 days)
Step 4
Sync with accounting
Transactions flow directly into systems like Xero for reconciliation. (one-click)
What finance teams see after switching
Every month you wait, you lose GST deductions on missing receipts and burn finance hours on reconciliation.
Reconciliation time
90%
Less time on month-end reconciliation.
Receipt chasing
70%
Fewer receipt follow-ups at month-end.
Reimbursement claims
Zero
Pre-approved cards eliminate out-of-pocket spend.
Employee time recovered
10 days
Per year freed from manual expense admin.
Bookkeeper AI accuracy
>95%
Transactions coded correctly from day one.
Onboarding satisfaction
99%
Customer satisfaction with our onboarding team.
Carer Solutions went from a full day of reconciliation to 30 minutes a week
“It used to take us a full day to do credit card reconciliation, and hours to process reimbursements. With Budgetly, it takes half an hour a week. Over a year, that frees up a week or two of employee time to focus on what actually matters.”
Designed for financial control and auditability
- Audit trails for every transaction
- Secure card controls
- Spending permissions and approvals
- Long-term transaction history retention
Finance teams maintain full accountability for company spending.
Trusted by teams across Australia
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