Smarter AI-driven expense management software for Mining operations

Name: Budgetly
Brand: Budgetly
SKU: Budgetly
Rating: 4.9 (533 reviews)

Control budgets, track expenses, and pay bills — faster, safer, and stress-free across every site and head office.

10 min demo ➜

Trusted by Australian businesses

Gain real-time control over operational spend

Budgetly helps mining organisations manage high-volume, high-value spend across sites, crews, and contractors. From budgeting to payments and reconciliations, everything stays visible, auditable, and compliant.

10 min demo ➜

Real-time tracking

Track spending as it happens across sites, projects, and teams. Get instant insight into operational costs and make faster, better decisions.

AI-driven automation

Automate budgets, approvals, and spend controls. Reduce manual processing and minimise errors in complex, fast-moving environments.

Automated receipts & GST

Capture receipts on the go—even on site. Budgetly automatically matches them to transactions, extracts GST, and keeps records audit-ready.

Save 90% per bill

Streamline Accounts Payable. Capture supplier invoices, reconcile in one click, and sync directly with Xero—no delays or double handling.

Trusted by thousands of businesses—and growing every day

1.2BN+

yearly
total payments

150K+

monthly
transactions

15K+ users

saving time
and money

80% less time

spent on expense
management

90% better

customer service
than competitors

Delighted customers using Budgetly

See more 5-star reviews ➜

We use Budgetly for our staff spending and it has been the perfect option to be able to track their spending and follow our corporate governance guidelines. It works fantastically with our Xero accounting system as well.

Alicia Moltzen, Office Manager / Accounts Transition Resources

Excellent app to allow staff access to company funds using a prepaid card. Very easy to use and monitor.

Dallas Hale, Office Manager Raptor Tech

10/10 customer service. If we have any issues, we always get a response very quickly.

Wei Wei, Management Accountant Aurenne Mt Ida

Awards and recognition

Resources for the Mining industry

Get access to finance eBooks, white papers, templates, webinars and more for Mining companies.

Access Mining Resources ➜

Reduce admin across operations

Automate spend management and eliminate manual processes. Budgetly gives finance and operations teams time back to focus on productivity and safety.

10 min demo ➜

Eliminate overspending

Set budgets, enforce spend rules, and prevent unauthorised or off-budget spending—without slowing teams down.

10 min demo ➜

Safeguard everything

Get built-in security, compliance, and spending rules. Plus, rely on real Australian support when you need it most.

10 min demo ➜

The best AI-driven spend management for Mining companies

Budgetly helps you automate admin, control project spending, and maintain financial accuracy from head office to every site—all in one place. Save money, stay compliant, and increase profits.

See how it works ➜

How Budgetly works for the Mining industry

Mining teams rely on Budgetly to improve accuracy, reduce admin, and maintain tight control over operational costs.

No shared cards across sites or teams

Flexible budgets by site, project, or cost centre

Fast, accurate transactions

Fast purchase requests and approvals

Easy receipt capture via mobile app

Two-factor authentication and 256-bit encryption

Automated AP and simplified bookkeeping

Real-time budget and transaction visibility

Fraud prevention and compliance rules

No reimbursements or receipt chasing

Seamless accounting sync

Learn More

Stay policy compliant with card-encoded rules

" We use Budgetly for our staff spending and it has been the perfect option to be able to track their spending and follow our corporate governance guidelines. It works fantastically with our Xero accounting system as well. "

Alicia Moltzen, Office Manager / Accounts Transition Resources

Frequently asked questions

What is expense management software for the mining industry?

Expense management software for mining automates the tracking, approval, and reconciliation of operational spend — including site purchases, equipment and tooling, contractor costs, travel, accommodation, invoices, and on-site expenses.

Budgetly’s platform is built for mining operations, providing real-time visibility across sites, crews, and cost centres, while helping organisations stay compliant and in control of spend in complex operating environments.

Why should mining companies use specialised expense management software instead of generic tools or spreadsheets?

Mining organisations manage high-volume spend across multiple sites, remote teams, contractors, and strict operational and safety controls. Generic spreadsheets and basic tools can’t keep up with real-time visibility, policy enforcement, or on-site expense capture.

With Budgetly, you gain access to the Expense Tracking App for on-site receipt capture, Corporate Cards and Virtual Cards with built-in spend controls, and Invoice Management Software to streamline supplier payments and Accounts Payable — all in one platform.

What is the best expense management software for Australian mining companies?

The best solution for Australian mining organisations supports AUD transactions, integrates with local accounting systems (such as via Xero Integration), enables site- and cost-centre-based budgets, and works seamlessly in mobile and remote environments.

Budgetly delivers all of this in one secure platform — combining expense management, cards, invoice processing, automation, and compliance controls built specifically for Australian operations.

How can Budgetly improve decision-making for mining operations?

Budgetly centralises spend data across sites, projects, and teams, giving finance and operations leaders real-time insight into operational costs. This makes it easier to identify overspend early, control cash flow, and make informed decisions that protect margins and productivity.

With tools like Accounting Automation Software and Digital Receipt Tracking, your finance team always has accurate, up-to-date data — enabling faster, more confident operational and financial decisions.

How do I get started with Budgetly’s expense management software for mining?

Getting started is simple:

Visit the mining expense management page on Budgetly.
Book a demo via Schedule a Demo to see how Budgetly supports site-based and operational workflows.
During onboarding, you’ll set up site or cost-centre budgets, define spend rules, issue physical or virtual cards, and connect your accounting system (for example via Xero Integration).
Once live, teams can capture expenses on site, submit receipts via the app, monitor budgets in real time, and reconcile transactions with ease.

Get a Demo today and see how Budgetly helps mining organisations control spend, reduce admin, and operate with confidence.

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Supercharge your Mining organisation with Budgetly

See how AI-powered spend management saves time and money. Fill out the form and watch the 10-minute demo today.