Stay on top of business spending with the best expense tracking app
Capture receipts instantly, track expenses in real time, and simplify GST — all in one app.
Industry approved and trusted by Australian businesses
Eliminate financial stress with smart expense tracking
Budgetly helps Australian businesses cut costs and simplify how they track expenses. From budgeting to payments and reconciliations—you’ll manage every step with ease.
Real-time tracking
See expenses as they happen. Make instant decisions with live tracking and clear financial insights.
AI-driven automation
Automate budgets, bills, and spending rules. Remove manual data entry and human error in one click.
Automated receipts & GST
Snap receipts on the go. Budgetly auto-matches them, extracts GST, and saves hours.
Save 90% per bill
Turn Accounts Payable into autopilot. Capture bills easily, reconcile in one click, and sync straight with Xero.
Trusted by thousands of businesses—and growing every day
1.2BN+
yearly
total payments
150K+
monthly
transactions
15K+ users
saving time
and money
80% less time
spent on expense
management
90% better
customer service
than competitors
Moving to Budgetly has solved many of our problems we were experiencing with traditional expense management methods. We're able to issue cards instantly, set spending rules and even automate our subscription payments. It takes one click to send the transactions to Xero and they're constantly improving the product to do more. The customer service is the best I've experienced with unlimited training and telephone support and no wait times to speak to someone when you have a question.
Daniel Chu Kismet Healthcare
Budgetly is very easy to work with from setup to after sales follow up. They provide good information on how to best manage the account.
Davenan Woutersz, Service Manager Me And My Space
Budgetly has streamlined purchasing for our organisation. Instead of the finance team manually chasing receipts and processing reimbursements, staff are able to easily enter details of their purchase and upload receipts directly into the Budgetly app which are synced across to Xero. Such a time saver and so easy to use - highly recommend this product!
Hayley Chapman, Business Manager - Corporate The Play Projects
Excellent. Cannot rate the support highly enough. 11/10. They literally call you before you have to call them.
Joseph, Head of Sales Kickon Group
User friendly system with exceptionally helpful support team.
Kirsty Gillham, Senior Marketing Manager SA Care
Budgetly has changed the way we do a lot of things in my team, from setting budgets and people permissions to spend, to accountability and quick reporting. We love how easy Budgetly is to use. The support team is incredibly friendly and super helpful!
Marcella Hernandez, Shared Services Manager Vantage Point Church
Budgetly integrates with Xero seamlessly. The data transfer between the two programs is almost immediate and the electronic storage and importing of receipts has saved us heaps of time at the end of the month.
Megan Rodger, Project Officer RSPCA Tasmania
Great product. I've been using Budgetly for over a year and it's been a gamechanger to the business. It's made keeping track of spending a breeze and reduced admin time.
Renee Sodhi, Relationship Manager Arkana Energy
10/10 Customer Service. Whenever we need help, Budgetly is always available and very efficient.
Renee Sodhi, Relationship Manager Arkana Energy
It's so much easier to monitor funds being spent by our participants and staff. For example, we can now monitor the number of takeaway meals our participants are eating which has a positive effect on their health. The support we've received has been excellent, definitely recommend Budgetly.
Aisling, Service Delivery Manager Together2
We used to have some issues around fraud when dealing with Australia Post Load and Go cards, but that's not an issue any more. Customer service is at least a 9.5/10, I'd definitely recommend it.
David, CEO NDIS industry
We've saved a lot of time with Budgetly! Our staff are now accountable for their spending and it's made our lives a lot easier.
Debbie, Senior Finance Officer Bawinanga Aboriginal Corporation
I’ve saved at least 2 hours a day in admin work. We’ve minimised human error with our staff now being accountable for uploading their own receipts. Bill Payments has also brought everything into one spot and with the Xero integration, everything is so much easier now.
Eloisa, Manager MJ Landscapes
Great for solving petty cash problems. Looking forward to new features.
Louise Diggens, Centre Manager Clovel ELC KS Blacktown Pty Ltd
Great for managing cost centres and incidental expenditure
Mariejan Bigby, Manager Engedi Inc
The customer service is super amazing! The help videos that they created for us have been amazing, we feel empowered and can quickly refer back to these if we need to.
Megan Rodger, Project Officer RSPCA Tasmania
Budgetly has been great. We've saved so much admin time across multiple different sites and things like record-keeping are now so much easier.
Skye, Client Services Manager Spry Support Services Pty Ltd
It's been amazing. Their customer service is great with very fast response times, we have full visbility over what we're spending and it's easy to track if our staff haven't uploaded a receipt.
Tups, Manager Easy Insulation
Save hours on admin
Say goodbye to manual processes. Budgetly automates admin, removes errors, and gives you time back.
Eliminate overspending
Control every dollar. Automate workflows, match receipts, create budgets, optimise cash flow, and stop overspending.
Safeguard everything
Get built-in security, compliance, and spending rules. Plus, rely on real Australian support when you need it most.
The best AI-driven expense tracking app for business
Budgetly’s secure platform combines budgeting, payments, expense tracking, and reporting—all in one place. Save money, stay compliant, and gain total control.
How Budgetly works
Thousands of businesses already trust Budgetly to automate spend management and empower teams to spend smarter.
No shared cards or bank delays
Flexible spending and budgets with rules
Fast, accurate transactions
Fast money requests and approvals
Easy receipt tracking via mobile app
Two-factor authentication and 256-bit encryption
Automated AP and simplified bookkeeping
Real-time budget and transaction views
Fraud prevention and compliance rules
No reimbursements or receipt chasing
Stay policy compliant with card-encoded rules
" Excellent app to allow staff access to company funds using a prepaid card. Very easy to use and monitor. "
Dallas Hale, Office Manager Raptor Tech
Frequently asked questions
What is the Expense Tracking App?
The Expense Tracking App from Budgetly allows your team to capture, submit and approve expense transactions on the go — from physical purchases, card spends or virtual transactions - all tied back into your broader spend-management system. It works alongside Budgetly’s spend management software and expense management software so you get full visibility of where money is being spent.
Why should I use the Expense Tracking App instead of relying on manual entry or spreadsheets?
Manual logging and spreadsheets can lead to lost receipts, delayed approvals and inconsistent categorisation. The Expense Tracking App automates these steps: staff can upload receipts from mobile, managers can approve on-the-go, and the data flows immediately into Budgetly’s platform.
When combined with Budgetly’s corporate cards and virtual cards, you avoid disconnected processes and achieve faster, more reliable expense reconciliation.
What is the best expense tracking app for Australian businesses?
For Australian businesses, the ideal expense tracking app must support AUD transactions, integrate with local accounting systems, and work seamlessly within your existing spend-workflow.
Budgetly’s Expense Tracking App meets these requirements — it plugs directly into the Budgetly ecosystem and syncs with your Xero Integration (if used), ensuring your mobile-captured expenses link to your financial backend. With features tailored to the Australian market, this app is built to support your compliance and operational needs.
How can the Expense Tracking App improve decision-making for my business?
By enabling staff to record expenses in real time, the app gives finance teams immediate visibility of spending across cards, bills and budgets. With this near live data, you can detect overspending trends early, adjust spending limits, optimise procurement workflows, and reduce month-end surprises.
Combined with Budgetly’s analytics and reporting within the expense management software, you move from reactive auditing to proactive financial control.
How much does the Expense Tracking App cost?
The cost depends on your business size, number of users, transaction volume and selected features. Budgetly offers scalable pricing where the Expense Tracking App is included as part of the broader platform alongside corporate and virtual cards.
To get a quote tailored to your business and learn what your plan includes, simply schedule a demo.
How to get started with Budgetly’s Expense Tracking App?
Getting started is quick and straightforward:
- Book a demo via Budgetly’s website.
- During onboarding, you’ll set up user roles, mobile app settings, receipt capture workflows and integrate with your budgeting/spend platform.
- Issue or connect cards (physical or virtual) and activate the mobile app so employees can begin submitting expenses immediately.
- Monitor and approve transactions, and reconcile them through Budgetly’s dashboards.
Get a Demo today and see how the Expense Tracking App can streamline your expense process end to end.
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See how AI-powered expense tracking saves time and money. Fill out the form and watch the 10-minute demo today.


