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Smarter AI-driven expense management software for Professional Services companies

Control budgets, track expenses, and pay suppliers — faster, safer, and stress-free across every client, project, and team.

10 min demo ➜
Architecture-feat

Industry approved and trusted by Australian Professional Services businesses

Shepherd Services
Catalytic IT
Two Scots Recruitment
PMY Pty Ltd
Koiop Connect
Riterz Pty Ltd
Vantage Point Church
Rezdy
Living Edge
Arkana
McCall Gardens Community Service
KVK Media
Bourke Group
Kismet
Shepherd Services
Catalytic IT
Two Scots Recruitment
PMY Pty Ltd
Koiop Connect
Riterz Pty Ltd
Vantage Point Church
Rezdy
Living Edge
Arkana
McCall Gardens Community Service
KVK Media
Bourke Group
Kismet

Eliminate financial friction with smarter spend management

Budgetly helps professional services firms reduce admin, streamline purchasing, and manage client and internal costs with confidence. Get full visibility and tighter oversight of travel, software, contractors, subscriptions, and day-to-day operational spend.

10 min demo ➜
Real-time tracking

Real-time tracking

Monitor spending across clients, projects, teams, and offices in real time. Make instant decisions with live expense data and clear financial insights.

Automate everything

AI-driven automation

Automate budgets, approvals, supplier payments, and spending rules for travel, software, contractors, and expenses. Remove manual data entry and human error in one click.

Automate receipts & GST

Automated receipts & GST

Snap receipts on the go. Budgetly auto-matches them, extracts GST, and saves hours.

Save 90% per bill

Save 90% per bill

Turn Accounts Payable into autopilot. Capture bills easily, reconcile in one click, and sync straight with Xero.

Trusted by Professional Services businesses Australia wide

Secure payments via Budgetly

1.2BN+

yearly
total payments

Monthly transactions

150K+

monthly
transactions

Save time and money

15K+ users

saving time
and money

Less time on admin

80% less time

spent on expense
management

The best customer service

90% better

customer service
than competitors

Delighted customers using Budgetly

Budgetly-Capterra-4.9
See more 5-star reviews ➜

Very clean and user-friendly. Seamless integration with Xero. Responsive support, though rarely needed. We like the fee structure.

Alasdair Forrest, Senior Accountant EJ Marketing Fund Pty Ltd

Great for managing spending and a solid alternative to corporate credit cards. Helpful for audits. Easy for both finance and employees.

Ang Zagarelos, Finance Administrator and Office Manager PMY (ANZ) Pty Ltd

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Budgetly has been a game changer for our business. The app is both user friendly and efficient, increasing productivity daily.

Kia Chatfield, Finance Manager Koiop Connect Pty Ltd

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I haven’t really needed any help! That speaks volumes about the software itself

Malcolm, Accounts Shepherd Services

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Overall great App. The integration with Xero is flawless, it saves me lots of time doing bookkeeping.

Myriam Michel, Operations Coordinator Riterz Pty Ltd

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Fantastic. We are saving money, the platform is easy to use and the service is very good.

Alasdair, Senior Accountant EJ Marketing Fund Pty Ltd

Quite easy to use apps, cards arrive within the timeframe ordered. Lots of support provided when we need to.

Anna Elica, Operations Coordinator Catalytic IT

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We've saved 10 hours per month. We had a seamless onboarding experience. Very easy to setup.

Myriam Michel, Operations Coordinator Riterz Pty Ltd

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We've found the Budgetly system to work a lot better for our team in terms of tracking purchases and avoiding time consuming expense reports. The training provided by Budgetly was thorough and informative; the setup process was also very prompt and straightforward. The Budgetly team have been communicative and friendly throughout onboarding and following up to see whether we have any issues/concerns. Overall we've had a great experience using Budgetly!

Olivia, Administration Officer Two Scots Recruitment

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Great stuff mate!

Pasindu, Engineer Raptor Tech

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It has made getting allocating expenses to the correct project a snap!

Peter, Business Manager Professional Services industry

Save hours on admin

Cut manual finance work across the business and give your teams more time to focus on clients and delivery.

10 min demo ➜
Save hours on admin
Eliminate overspending

Eliminate overspending

Protect margins with automated controls, approval workflows, and real-time visibility into every dollar spent.

10 min demo ➜

Safeguard everything

Get built-in security, compliance, and spending rules. Plus, rely on real Australian support when you need it most.

10 min demo ➜
Safeguard everything
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The best AI-driven spend management for Professional Services firms

Budgetly helps professional services firms automate admin, control spending, and maintain financial accuracy—without slowing down billable work. Save money, stay compliant, and increase profits.

See how it works ➜

How Budgetly works for the Professional Services industry

Professional Service firms rely on Budgetly to improve accuracy, reduce admin, and maintain tight control over project budgets.

No more shared cards

No shared cards or bank delays

Flexible spending within budgets

Project and individual budgets with flexible spending rules

Fast and accurate

Fast, accurate transactions

Fast money requests

Fast money requests and approvals across every project, team and office

Easy digital receipt tracking

Easy mobile receipt capture

Complete data protection

Two-factor authentication and 256-bit encryption

Simplified bookkeeping

Automated AP and simplified bookkeeping

Real-time visibility

Real-time visibility into project costs and operational spend

Reduce risk of fraud

Fraud prevention and compliance rules

Stop chasing receipts

No reimbursements or receipt chasing

Xero Integration

Seamless accounting sync

Learn More

Expense policy compliance

Stay policy compliant with card-encoded rules

" Great for managing spending and a solid alternative to corporate credit cards. Helpful for audits. Easy for both finance and employees. "

Ang Zagarelos, Finance Administrator and Office Manager PMY (ANZ) Pty Ltd

More customer stories ➜
Professional-Services-quote

Frequently asked questions

What is expense management software for professional services?

Why should professional services organisations use specialised expense management software instead of generic tools or spreadsheets?

What is the best expense management software for Australian professional services firms?

How can Budgetly improve decision-making for my professional services business?

How much does expense management software for professional services cost?

How to get started with Budgetly’s expense management software for professional services?

Resources

 

Supercharge your Professional Services firm with Budgetly

See how AI-powered spend management saves time and money. Fill out the form and watch the 10-minute demo today.