Case Studies
Delighted Budgetly customers share their simplified business expense management successes!.
“Budgetly solves a lot of our problem. All of our rent and materials now go through the platform and it is quick and simple.”
Eloisa Piedrabuena, Manager
Overview
MJ Landscapes & Maintenance is a trusted provider of landscaping and maintenance services, offering high-quality solutions to clients across various sectors. With a team of 27 employees, managing expenses efficiently was crucial to maintaining profitability and operational efficiency. However, their previous expense management process was time-consuming and lacked visibility, prompting the need for a smarter solution.
Challenges
Before implementing Budgetly, MJ Landscapes & Maintenance relied on manual data entry in Excel and other shared cards. This process presented several challenges:
- Lack of budget control with a shared credit card and multiple bank accounts, making it difficult to track spending.
- Time-consuming manual processes, including tracking expenses in Excel and reconciling transactions.
- Human error and missing receipts, leading to financial discrepancies and inefficiencies.
- No real-time visibility over spending, making it difficult to manage budgets effectively.
The Solution
"I’ve saved at least 2 hours a day just for myself—that’s a lot of time!"
MJ Landscapes & Maintenance needed an expense management solution that provided visibility, control, and efficiency. After researching different options online, they chose Budgetly for its ease of use and ability to allocate individual budgets. The integration with Xero simplified the reconciliation process, while the Bill Payments feature centralised all expenses in one place. With Budgetly, the team became more accountable for receipts, reducing human error and improving financial oversight.
The Result
1. Real-time visibility and control
With individual budgets and real-time spending visibility, financial management is now seamless.
“We can easily set up budgets for each person, which has made tracking spending much easier.”
— Eloisa Piedrabuena, Manager
2. Smart payments with Budgetly Bill Payments
Budgetly Bill Payments makes it so easy for MJ Landscapes & Maintenance staff to drag and drop invoices, and pay at their fingertips.
“Budgetly Bill Payments is a massive improvement as it keeps everything in one spot.”
— Eloisa Piedrabuena, Manager
3. Significant time savings
By automating expense tracking and reconciliation, Budgetly saved the team hours of admin work.
“I’ve saved at least 2 hours a day just for myself—that’s a lot of time!"
— Eloisa Piedrabuena, Manager
4. Outstanding customer support
Budgetly offers unlimited free telephone support, 1-to-1 screen share training, email support, and live chat for every customer, ensuring a smooth user experience.
“10/10 - I’ve had a quick response with an answer every time I’ve needed help.”
— Eloisa Piedrabuena, Manager
Budgetly has transformed the way MJ Landscapes & Maintenance manages expenses. By eliminating manual tracking, reducing errors, and providing real-time financial control, the company has significantly improved efficiency and profitability. With hours saved each day and a more aligned approach to managing spending, they can now focus on growing their business with confidence.
Eloisa says: "Budgetly has made a huge difference in how we manage expenses. It saves us time, reduces errors, and makes budgeting much easier. The support has been fantastic—10/10! I’d definitely recommend it to other businesses.”
For more information on Budgetly and how we work for businesses, schedule a demo with us today, or watch a 10-minute recorded demo.
