How employees can save receipts effortlessly

We hear you.

There are simply better things to focus on rather than spending your time and energy reconciling receipts and processing reimbursements, which can be hugely frustrating and time-consuming.

Simplifying receipt management is crucial for both employees and employers. Implementing a system that improves this process can save time and reduce the likelihood of errors.

For example, based on the findings from The Educator webinar recording in April 2024, poll results revealed all surveyed participants from schools would lose a receipt at some point.

The data indicates what we suspected all along when it comes to business expense management, there is need to improve this outdated, manual and often, frustrating process.

How can you tackle this?

Here are some strategies for making receipt management effortless that may work for you:

1. Digital Receipts: Encourage your colleagues to request digital receipts whenever possible. Many businesses offer this option for transactions, or simply capture with smartphone devices.
   
   
2. Expense Management Apps: Provide access to expense management apps that allow employees to snap photos of receipts using their smartphones. These apps can automatically extract relevant information and categorise expenses, reducing manual entry.
   
   
3. Integration with Accounting Software: Integrate receipt management systems with accounting software such as Xero. This allows for seamless transfer of expense data, eliminating the need for manual entry.
   
   
4. Receipt Scanning Services: Implement receipt scanning services that can convert paper receipts into digital format. These services often provide OCR (optical character recognition) technology to extract relevant data.
   
   
5. Regular Training: Offer training sessions to educate employees on the importance of proper receipt management and how to use available tools effectively.
   
   

Fun fact: Budgetly covers all these bases!

Budgetly is an innovative all-in-one expense management platform for all industries. By leveraging Budgetly, businesses like yours can bid farewell to costly, time-consuming, and outdated practices, empowering them to allocate resources more efficiently and focus on their core mission of their business.

With Budgetly, you can enjoy the benefits of:

1. The Budgetly App where you can easily upload receipts, and get notified. The receipt and transaction information is instantly available for staff to review, which makes an audit so much easier.
   
   
2. All-in-one expense management where you can issue business debit cards, set spending rules, instantly top up budgets, track transactions in real-time, and reconcile into your accounting software.
   
   
3. Simply integrate to your accounting software such as Xero with receipts attached and tracking categories. Learn more about the partnership here.
   
   
4. With the Budgetly platform, receipts are automatically scanned once you upload them, saving you time to review and filter.
   
   
5. The Budgetly Team are constantly praised by our clients (see our Capterra reviews) for the service and knowledge we bring. We are always happy to help and share what we do to assist your business. Interested? Contact us today.

Ready to take the leap? Simplify your receipt process today, schedule a demo with us today, or watch a 10-minute recorded demo.

If you’d like to eliminate receipt tracking dramas with instant budget allocation, automatic GST extraction, instant virtual card issuance, a built-in bill payment service and real-time reporting, then schedule a demo with us today, or watch a 10-minute recorded demo.