Smarter AI-driven expense management software for the Travel & Tourism industry

Name: Budgetly
Brand: Budgetly
SKU: Budgetly
Rating: 5 (126 reviews)

Control budgets, track tour expenses, and pay suppliers — faster, safer, and stress-free across every location, trip, and team.

10 min demo ➜

Industry approved and trusted by Australian Travel & Tourism businesses

Eliminate financial friction with smarter spend management

Budgetly helps travel and tourism businesses reduce admin, streamline purchasing, and stay in control of costs—without slowing down operations. Get full visibility over accommodation, transport, suppliers, staff expenses, and day-to-day operational spend

10 min demo ➜

Real-time tracking

Monitor spend across locations, tours, venues, departments, and teams in real time. Make instant decisions with live expense data and clear financial insights.

AI-driven automation

Automate budgets, approvals, supplier payments, and spending rules for travel, fuel, accommodation, meals, activities, and operational purchases.

Automated receipts & GST

Snap receipts on the go, anywhere you are. Budgetly auto-matches them, extracts GST, and saves hours.

Save 90% per bill

Turn Accounts Payable into autopilot. Capture bills easily, reconcile in one click, and sync straight with Xero.

Trusted by Travel & Tourism businesses Australia wide

1.2BN+

yearly
total payments

150K+

monthly
transactions

15K+ users

saving time
and money

80% less time

spent on expense
management

90% better

customer service
than competitors

Delighted customers using Budgetly

See more 5-star reviews ➜

Using Budgetly really helps with keeping Xero up to date easily. Much easier for me to manage the finances.

Caz Bartholomew, Accounts Manager Echidna Walkabout

It's made running our business a lot easier. Being able to provide access to funds without having to get the cards/cash to staff is great. I value my time and the time saved is definitely where the value is for me. Budgetly keeps things much tighter in terms of systems, processes and overall spending control.

John, Director Travel & Tourism industry

Fantastic support, 10/10. If we need help, we always get it. It's neat, clean and tidy and really easy to manage for auditors.

Peter, Managing Director Club Mates Travel

Save hours on admin

Reduce manual finance work and give your teams more time to focus on guests, experiences, and operations.

10 min demo ➜

Eliminate overspending

Protect margins with automated controls, spending limits, and real-time visibility—across every location and season.

10 min demo ➜

Safeguard everything

Get built-in security, compliance, and spending rules. Plus, rely on real Australian support when you need it most.

10 min demo ➜

The best AI-driven spend management for Travel & Tourism businesses

Budgetly helps travel and tourism businesses automate admin, control spending, and maintain financial accuracy—without slowing down operations or guest experiences. Save money, stay compliant, and increase profits.

See how it works ➜

How Budgetly works for Travel & Tourism businesses

Travel and tourism teams rely on Budgetly to keep spend under control across fast-moving operations, seasonal teams, and multiple locations—without relying on reimbursements or shared cards.

No tour guides sharing cards or petty cash

Location, tour, and individual budgets with smart rules

Fast, accurate transactions

Fast approvals for managers, guides and drivers

Easy mobile receipt capture whilst on the road

Two-factor authentication and 256-bit encryption

Automated AP and simplified bookkeeping

Real-time visibility into project costs and operational spend

Fraud prevention and compliance rules

No reimbursements or lost receipts on tour

Seamless accounting sync

Learn More

Stay policy compliant with card-encoded rules

" Using Budgetly really helps with keeping Xero up to date easily. Much easier for me to manage the finances. "

Caz Bartholomew, Accounts Manager Echidna Walkabout

Frequently asked questions

What is expense management software for travel & tourism businesses?

Expense management software for travel & tourism businesses automates the tracking, approval and reconciliation of operational costs — covering travel agent purchases, accommodation and flight spend, virtual or physical card use, invoices, reimbursements and budgets across tours, activities, events and multiple locations. Budgetly’s solution is built for travel & tourism operations, helping tour operators, travel agencies and hospitality-oriented firms gain real-time visibility and tighter control over their spend.

Why should travel & tourism businesses use specialised expense management software instead of generic tools or spreadsheets?

Travel & tourism operations often involve many moving parts — multiple tours, seasonal fluctuations, expense items like bookings, tickets, accommodation, activities, staff expenses, channel-partners and locations. Generic tools or spreadsheets struggle with scale, multi-location budgets, mobile receipt capture on the go, and real-time visibility across activities. With Budgetly’s travel-industry-focused platform, you get:

Real-time expense tracking across tours, teams, events and departments
Budget allocation per trip, event type, season or cost-centre
Automated workflows and integrations, including with corporate cards, virtual cards, and accounting systems

These features reduce administrative burden, improve cost-control and keep your travel or tourism business agile and data-driven.

What is the best expense management software for Australian travel & tourism businesses?

For Australian travel & tourism businesses, the best solution should support AUD transactions, integrate with Australian accounting systems, handle seasonal and multi-location budgeting, and provide real-time spend visibility tailored to tours, activities and events. Budgetly meets these criteria.

It offers travel-industry-specific features such as seasonal budget planning, trip-cost tracking and real-time spend visibility, seamless integration with accounting platforms (via its general Expense Management Software product page), and tools like virtual cards and receipt capture tailored for mobile teams.

As an Australian-based solution it aligns with local GST/compliance requirements, making it a strong choice for travel & tourism operators.

How can Budgetly improve decision-making for my travel & tourism business?

Budgetly centralises all spend data — from cards, invoices, reimbursements and budgets — into one unified dashboard. With this real-time visibility you can:

Monitor overspending or budget variances by tour, event, season or cost-centre
Reallocate resources quickly to high-priority channels (e.g., peak season tours, high-margin destinations)
Use modules like digital receipt tracking and accounting automation to ensure data accuracy and faster reconciliation

These insights allow travel & tourism business leaders to make smarter strategic decisions, optimise cost structures across events or tours, and drive profitability while maintaining service excellence.

How much does the expense management software for travel & tourism cost?

Pricing depends on factors such as your number of users, number of cards (physical or virtual), transaction volumes, number of tours/events, seasonal peaks and required integrations. Budgetly provides scalable and transparent plans designed for Australian businesses — so you pay for what you need. For a quote that fits your travel & tourism operation, you can get a demo.

How to get started with Budgetly’s expense management software for travel & tourism?

Getting started is straightforward:

Visit the Travel & Tourism expense management software page
Get a demo with the Budgetly team to explore how the solution fits your travel & tourism workflows.
During onboarding, you’ll set up cost-centres such as tours, events, branches; issue physical or virtual cards for staff or teams; enable mobile receipt upload via the expense tracking app; integrate your accounting system; and configure budgets by season or event.
Once live, staff can spend within assigned budgets, upload receipts in-app, and your finance/operations teams gain full real-time oversight of tour/event spend — letting you focus on delivering exceptional experiences to your customers.

Get a Demo and discover how Budgetly can transform spend control in your travel & tourism business.

Resources

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Supercharge your Travel & Tourism business with Budgetly

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