Case Studies
Delighted Budgetly customers share their simplified business expense management successes!.
"Implementing Budgetly resolved 95% of our challenges! I highly recommend it to other businesses.”
Edmond Yuen, Owner/Finance & Human Resources
Overview
Killara Hospitality Services is a catering company based in Ulladulla, NSW. They specialise in providing catering services for parties and celebrations. With years of experience in the industry, they are committed to delivering high-quality food and event preparation.
Staff at Killara Hospitality Services were undergoing manual reimbursements as individual bank cards with separate bank accounts were deployed prior to Budgetly, which came with several challenges:
Challenges
-
Manual reimbursement process: Collecting receipts for staff expenses were completely manual and time-consuming, which meant a lot of manual labour for staff in-house.
-
Time consuming receipt collection: Missing and lost receipts were a common occurrence, and therefore more time-consuming to reconcile, as the process was lengthy and manual.
-
Lack of real-time visibility: With separate individual cards and bank accounts, there was an lack of transparency across accounts which hindered efficient tracking and decision-making processes.
Results
1. Smart spending rules within budgets
With Budgetly, Killara Hospitality Services can instantly allocate funds to an employee’s card OR reduce funds by clicking one button. Having all the card controls in one portal makes it easy to manage, including issuing cards instantly.
“With Budgetly, we now have saved time and solved 95% of the problems we had with our previous process!”
— Edmond Yuen, Owner/ Finance & Human Resources
2. No more chasing receipts!
The Budgetly app makes it so easy for Killara Hospitality Services staff to upload receipts, and even sends them a notification. The receipt and transaction information is instantly available for the finance team to review, which makes an audit so much easier!
“The old process took me 80% longer than the current process which is a massive benefit to me personally and the business when we found Budgetly.”
— Edmond Yuen, Owner/ Finance & Human Resources
3. All-in-one expense management
Now, Killara Hospitality Services can issue cards, set spending rules, instantly top up budgets, track transactions in real-time, and reconcile into their accounting software, pain-free.
“Without Budgetly, it would have cost the business and the accounting department more and more time.”
— Edmond Yuen, Owner/ Finance & Human Resources
4. Fantastic support!
Every Budgetly customer has unlimited free telephone support, 1 to 1 screen share video training email support and live chat support.
“100% - Budgetly does a fantastic job!”
— Edmond Yuen, Owner/ Finance & Human Resources
How Killara Hospitality Services improved efficiency by using Budgetly!
Budgetly prepaid corporate debit cards are available in physical and digital formats, with virtual cards available instantly upon application. Staff can add Budgetly’s virtual cards to their mobile wallets and use them immediately in any location.
With Budgetly’s preloaded cards, Killara Hospitality Services staff can transact, capture their receipts using a smartphone, and upload them to the app. In addition, Budgetly’s expense management software automatically records transaction details such as vendor names and transaction amounts.
Support staff can also add notes to each transaction and assign them under categories and tags set by finance teams. This allows the team to easily filter and view relevant transactions based on tours or expense categories.
Finance teams can allocate budgets for each card and set spending limits to avoid overspending. Additionally, these budgets can be automated to reset or roll over every fortnight.
Example of Budgetly’s budgeting functionalities
Requesting a money top-up is hassle-free on the app, and finance teams can approve them with a click of a button. In addition, all staff transactions can be viewed on the software, giving administrators more control over company budgets.
Example of Budgetly’s budgeting functionalities
Budgetly offers additional expense management functionalities: |
Issue unlimited Visa debit cards instantly
|
|
Flag unnecessary transactions in real-time
|
Eliminate lost receipts & receipt-chasing |
|
Automatically reconcile transactions
|
Sync all transactions with Xero |
|
Fast transaction reports for audits |
Cancel or freeze cards in one-click |
For more information on Budgetly and how we work for businesses, schedule a demo with us today, or watch a 10-minute recorded demo.
About Killara Hospitality Services
Killara Hospitality Services is a catering company based in Ulladulla, NSW. They specialise in providing catering services for parties and celebrations. With years of experience in the industry, they are committed to delivering high-quality food and event preparation.
About Budgetly
Budgetly is an Australian prepaid corporate card and expense management software provider. We’re committed to making expense management easy for all companies and improving their expense processes. Our service is adopted by many NDIS providers, aged care providers, charities, and businesses across Australia.