“I’ve already recommended Budgetly to other businesses like mine! Small businesses often have to spend their own money and time chasing receipts and doing other admin tasks, but Budgetly really helps alleviate this. It’s so easy to use.
Tups Robati, Manager
Overview
Easy Insulation is a family-owned insulation business located in South West Sydney. The company has serviced the NSW community for over 10 years and, as a small business, managed expenses traditionally.
Team members used the company director’s card and prepaid gift cards, which was complicated for a few reasons.
- Unable to monitor balances. Finance teams couldn’t track the prepaid gift card balances, making it difficult to check staff spending.
- Receipts lost. Finance teams usually had to chase staff for transaction receipts which was a hassle.
- No Xero integration. Most expense management solutions in the market didn’t integrate with Xero - an important feature needed by the company.
- No card top-up. Staff who needed extra budgets had to be allocated another prepaid gift card, making it a hassle in their process.
Budgetly Solution
Easy Insulation found Budgetly while searching for an expense management solution online and signed up for Budgetly’s Annual Billing plan, which saves them $120 a year. Budgetly’s preloaded visa cards and expense management software have provided a better solution for both finance teams and staff.
For finance teams, transactions can be viewed clearly on the desktop software. Budget administrators can also see all transactions in real-time, giving them better visibility.
Example of Budgetly’s transaction view
Example of Budgetly’s real-time employee spending view
Finance teams can also allocate and change budgets for each staff card and set them to rollover or reset every fortnight. Additionally, they can receive notifications whenever staff request a top-up and easily add extra money to their cards.
Example of Budgetly’s budgeting functionalities
Meanwhile for staff, paying for items is much easier. Employees can pay using their Budgetly card, and capture and upload receipts using a smartphone on an app. In addition, the Budgetly app automatically records transaction details such as vendor names and amounts.
Example of the Budgetly app
Example of the Budgetly app
For finance teams, this eliminates receipt-chasing and tedious expense reconciliation. They can also seamlessly reconcile all transactions with Xero.
Example of Budgetly's Xero integration
Along with automatic reconciliation and better expense visibility, Easy Insulation can:
- Cancel or freeze cards with a click of a button
- Instantly issue an unlimited number of visa debit cards
- Flag any unnecessary transactions with Budgetly’s real-time view
- Eliminate receipt-chasing
- Generate easy and quick transaction reports for audits
Results
1. Easy card balance tracking. Finance teams can now track their balances easily in real time, saving them expense management hours.
“If we hadn’t come to Budgetly, we still wouldn't be able to see how much we were spending on regular expenses like petrol. We can now see this in real time, and being able to monitor the receipts and balances of the cards we had is great. We’ve saved at least 5-6 hours a week.”
Tups Robati, Manager
2. Xero integration. Easy Insulation can integrate their budgets with Xero and set up cards for individual team members.
“While we were searching for a solution, Budgelty was the only one that seemed feasible, as we could simply top up our cards as needed. Plus, none of the expense management companies we spoke to could integrate with Xero, which was very important to us.”
Tups Robati, Manager
3. Card top-up and budget monitoring. With Budgetly’s easy top-up feature, staff can easily request money and finance teams can better manage how it’s spent.
“Other expense management software requires us to have multiple accounts in individuals’ names - which didn’t work for us. But with Budgetly, our staff have their own cards and budgets, which is easy to monitor for receipts. So it’s very straightforward to see who might be missing a receipt, and we can quickly follow up.”
Tups Robati, Manager
4. Value for money solution. Budgetly’s expense management solution has undoubtedly provided more value to how the company operates by saving them time.
“We’ve definitely saved time with Budgetly. I’d much rather pay a little more to ensure we’re not wasting time on admin, so that’s where the value is with Budgetly. Plus, I never have to wait for support from the team - it’s always a very fast response time.”
Tups Robati, Manager
For more information on Budgetly and how we work for businesses, schedule a demo with us today, or watch a 10-minute recorded demo.
About Easy Insulation
Easy Insulation is a family-owned business operating out of South West Sydney. For 25 years, the company has been servicing the NSW region to deliver high-quality and trusted Residential, Commercial and Industrial insulation services.
About Budgetly
Budgetly is an Australian prepaid corporate card and expense management software provider. We’re committed to making expense management easy for all companies and improving their expense processes. Our service is adopted by many NDIS providers, aged care providers, charities, and businesses across Australia.