“Budgetly has now meant that we can provide access to funds without needing to reimburse or alternatively provide direct access to the business bank account.”
Sarah McLean, Senior Bookkeeper
Overview
Boutellier Montres is recognised as an Official Rolex Retailers, operating with over three generations of Swiss watchmaking knowledge since 1934, selling and maintaining Rolex watches in the heart of Melbourne, Australia.
Staff at Boutellier Montres were making purchases and undergoing manual reimbursements prior to Budgetly, which came with several challenges:
Challenges
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Manual reimbursement process: Collecting receipts for staff expenses were completely manual and time-consuming, deeming to be inefficient and frustrating.
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Lack of budgeting control: The manual process of receipt collection in turn meant a lack of full transparency on what was spent in real-time, often leading to further unnecessary admin work to reconcile.
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Time consuming reconciliation: As a result of the above, this lead to an increase in manual administrative tasks, diverting staff’s time and energy away from other important company activities.
Results
1. No more chasing receipts!
The Budgetly app makes it so easy for Boutellier Montres staff to upload receipts, and even sends them a notification. The receipt and transaction information is instantly available for the finance team to review, which makes an audit so much easier!
“Budgetly has now meant that we can provide access to funds without needing to reimburse.”
Sarah McLean, Senior Bookkeeper
2. Real-time funds and budget control
With Budgetly, Boutellier Montres can instantly allocate funds to an employee’s card OR reduce funds by clicking one button. Having all the card controls in one portal makes it easy to manage, including issuing cards instantly.
“With Budgetly, we now have much better control over what is being spent without having a card linked back to the main business account.”
Sarah McLean, Senior Bookkeeper
3. Agile and robust expense management
Now, Boutellier Montres can issue cards, set spending rules, instantly top up budgets, track transactions in real-time, and reconcile into their accounting software, hassle-free.
“No more unnecessary admin work when reconciling and reimbursing with the help of the Budgetly platform.”
Sarah McLean, Senior Bookkeeper
4. Immaculate support :)
Every Budgetly customer has unlimited free telephone support, 1 to 1 screen share video training email support and live chat support.
“A+! We always get help whenever we need it.”
Sarah McLean, Senior Bookkeeper
How Boutellier Montres said goodbye to unnecessary admin work by using Budgetly!
Budgetly prepaid corporate debit cards are available in physical and digital formats, with virtual cards available instantly upon application. Staff can add Budgetly’s virtual cards to their mobile wallets and use them immediately in any location.
With Budgetly’s preloaded cards, Boutellier Montres staff can transact, capture their receipts using a smartphone, and upload them to the app. In addition, Budgetly’s expense management software automatically records transaction details such as vendor names and transaction amounts.
Support staff can also add notes to each transaction and assign them under categories and tags set by finance teams. This allows the team to easily filter and view relevant transactions based on tours or expense categories.
Finance teams can allocate budgets for each card and set spending limits to avoid overspending. Additionally, these budgets can be automated to reset or roll over every fortnight.
Example of Budgetly’s budgeting functionalities
Requesting a money top-up is hassle-free on the app, and finance teams can approve them with a click of a button. In addition, all staff transactions can be viewed on the software, giving administrators more control over company budgets.
Example of Budgetly’s budgeting functionalities
Budgetly offers additional expense management functionalities: |
Issue unlimited Visa debit cards instantly
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Flag unnecessary transactions in real-time
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Eliminate lost receipts & receipt-chasing |
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Automatically reconcile transactions
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Sync all transactions with Xero |
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Fast transaction reports for audits |
Cancel or freeze cards in one-click |
For more information on Budgetly and how we work for businesses, schedule a demo with us today, or watch a 10-minute recorded demo.
About Boutellier Montres
Bringing three generations of Swiss watchmaking knowledge to Melbourne since 1934, Boutellier Montres is proud to be part of the worldwide network of Official Rolex Retailers, allowed to sell and maintain Rolex watches.
About Budgetly
Budgetly is an Australian prepaid corporate card and expense management software provider. We’re committed to making expense management easy for all companies and improving their expense processes. Our service is adopted by many NDIS providers, aged care providers, charities, and businesses across Australia.