Travel and expense management, without the post-trip admin
Give every traveller a Budgetly Visa card with the trip budget built in. Receipts are captured at the point of spend, GST is extracted, and the coded transaction syncs to Xero. No expense claims, no shared-card guesswork.
Priya Sharma · Account Manager
·
Snapped the receipt at the gateAustralia's favourite.
99% of businesses stick with Budgetly.
Travel is where receipt chasing hurts most.
Work travel spreads spending across flights, accommodation, fuel, meals and incidentals, usually on a shared card or the employee's own card with a claim to follow. The data arrives late, uncoded, and impossible to attribute.
The old way
- Shared corporate card nobody can attribute after the trip
- Employees fronting travel costs and waiting on reimbursement
- Receipts chased weeks after the trip, if they surface at all
- GST on domestic travel estimated at BAS time, not captured per transaction
- FBT-relevant meals and entertainment miscoded
- Trip budgets blown before anyone sees the statement
With Budgetly
- A card per traveller with the trip budget pre-loaded
- Out-of-policy spend declined before the money leaves
- Receipt captured at the point of purchase, GST extracted
- Transactions coded and synced to Xero in real time
- Every dollar attributable to a traveller and a trip
- Zero expense claims to process at month-end
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
How travel and expense management works with Budgetly
Issue a card per traveller, with the policy built in.
Every person travelling gets a physical or virtual Visa debit card with a budget set for the trip, the month, or the project. Spending limits and category controls are enforced at the point of sale, so an out-of-policy purchase is declined before it happens. No shared card, no petty cash, no personal-card-then-claim.
- Physical and virtual Visa cards per traveller
- Trip, monthly, or project budgets per card
- Category controls enforced at the point of sale
- Freeze or adjust a card mid-trip
Sophie Williams
Tom Gallagher
Mei ChenThe receipt is captured the moment the card taps.
The traveller snaps the receipt in the app as they pay. Budgetly’s OCR reads it, extracts GST, and matches it to the card transaction. Domestic-travel GST is coded per transaction, not estimated later, and FBT-relevant categories are handled at capture.
- Receipt captured at purchase, not chased at month-end
- GST extracted from the receipt automatically
- FBT-relevant categories coded correctly at capture
- Forwarded email receipts (flights, hotels) captured too
Sydney → Melbourne
Qantas Airways
$429.00
Coded and synced to Xero before finance opens the books.
Every travel transaction is coded by Budgetly’s engine and synced to Xero or MYOB in real time with the receipt attached. Finance reviews the trip, it doesn’t reconstruct it from a pile of claims.
- Real-time Xero sync (4.9/5 on the Xero App Store)
- MYOB integration
- Receipt attached per transaction
- Every dollar attributable to a traveller and trip
Priya Sharma · Account Manager Qantas AirwaysShared card and claims vs a card per traveller
Most Australian SMEs run travel on a shared corporate card or on personal cards with reimbursement claims. Both cost finance time and cost the traveller money up front. A card per traveller replaces both.
| Shared card / claims | Budgetly | |
|---|---|---|
| Who fronts the money | The business (untracked) or the employee out of pocket | The business, via a per-card trip budget |
| Receipt capture | Chased at month-end or filed late with a claim | Captured at the point of purchase |
| Overspend control | Discovered after the statement or the claim | Enforced before the payment (declined if over) |
| Attribution | "Who spent this?" or manual, per claim | Automatic, per card and per trip |
| GST + coding | Manual, reconstructed at BAS time | Extracted and coded automatically, synced to Xero |
What changes when travel runs on cards, not claims
Travel-heavy teams report the clearest time savings, because travel is where receipt chasing hurts most.
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Frequently asked questions
What is travel and expense management?
What is the best travel expense management system for Australian businesses?
How is travel expense management different from regular expense management?
Do employees still need to submit expense reports for travel?
When is a different tool a better fit than Budgetly?
Customer stories
Killara Hospitality Services achieves remarkable 80% time reduction by switching to Budgetly
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Give every traveller a card, not a reimbursement form
See how Budgetly handles travel spend end to end in a 15-minute walkthrough. No credit check, no commitment.