Expense Policy Template for Travel and Tourism industry

Travel and tourism businesses have staff spending across multiple locations, often interstate or internationally. Without a clear expense policy, tour guides and operations teams make purchasing decisions without boundaries, and the finance team discovers the full picture weeks after the trip.

This free expense policy template gives travel and tourism businesses a ready-to-use document covering spending rules, approval workflows, and Visa debit card usage. Customise it for your business and distribute it to staff.

What’s inside

• Spending categories specific to travel and tourism: transport and transfers, accommodation, client meals and entertainment, tour supplies and equipment, marketing and commissions, and emergency expenses
• Approval matrix with per-transaction limits and escalation thresholds
• Visa debit card usage rules, including prohibited categories and lost card procedures
• Receipt and documentation requirements aligned with ATO record-keeping obligations
• Employee acknowledgement section with signature blocks

Who is it for?

Operations managers, finance teams, and business owners at tour operators, travel agencies, and hospitality businesses who need consistent spending rules for staff working across multiple locations and time zones.

How to use it

1. Download the branded PDF template
2. Customise the spending categories, limits, and approval thresholds for your business
3. Distribute to all tour guides and operations staff with Visa debit card access
4. Collect signed acknowledgements and keep on file for compliance

Free template. Customise for your organisation.