Stop reconciling. Start syncing.

Q: "What data does Budgetly sync to Xero?"

"Budgetly syncs transactions as Bank Transactions in Xero, with the merchant name mapped as a Contact, the category mapped to your Chart of Accounts, GST extracted and applied, receipts attached as files, Tracking Categories mapped as Tags, and a full description including budget name, user name, masked card number, and notes."

Q: "How does the one-click sync work?"

"Navigate to the Xero sync page in Budgetly. You'll see all settled transactions with their category, receipt status, and sync readiness. Review the list, categorise any uncategorised transactions, upload any missing receipts, then press Sync Now. Transactions and receipts transfer to Xero together."

Q: "Can Budgetly auto-reconcile transactions in Xero?"

"Yes. Enable auto-reconcile in the Xero configuration settings and synced transactions are automatically marked as reconciled in Xero. Most bookkeepers prefer the one-click review mode so they can verify before syncing. Budgetly recommends consulting your accountant before enabling auto-reconcile."

Q: "How does Budgetly map to my Chart of Accounts?"

"During setup, Budgetly pulls your Xero Chart of Accounts and lets you create categories that map directly to your accounts. Name them however makes sense for your team. If you add or change accounts in Xero later, update the mapping in Budgetly's Xero settings. Budgetly adapts to your accounting structure."

Q: "Does Budgetly support Xero Tracking Categories?"

"Yes. On the Premium plan, Budgetly maps your Xero Tracking Categories as Tags. Toggle them on in the Xero configuration page. When your team tags a transaction in Budgetly, it syncs to the matching Tracking Category in Xero. If you add new Tracking Categories in Xero, click Update in Budgetly to refresh."

Q: "How does Bookkeeper AI improve the Xero sync?"

"[Bookkeeper AI](/product/bookkeeper-ai/) codes every transaction before it reaches the sync page. It reads the receipt, extracts GST, applies the correct category from your Chart of Accounts, and adds tags. Accuracy starts above 95% and improves with every override."

Q: "Can I sync selected transactions instead of everything?"

"Yes. Budgetly's managed sync and bulk actions let you select exactly which transactions to sync. Filter by category, tag, budget, receipt status, or date, then sync only the transactions you've reviewed. Select up to 100 at once."

Q: "What happens if I upload a receipt after syncing?"

"The receipt transfers to the Xero transaction on your next sync. Nothing is lost."

Q: "How much does the Xero integration cost?"

"The Xero integration is included in all Budgetly plans at no extra cost. [See pricing](/pricing/). No hidden fees, no per-sync charges."

Q: "How do I get started?"

"Connect Budgetly to Xero in under 3 minutes: navigate to Xero in the Budgetly menu, click Connect, authorise access, map your Chart of Accounts, and sync. Our onboarding team provides free, unlimited training. [Start a free trial](/sign-up/) or [book a demo](/demo/schedule/)."

Your bank feed sends Xero a transaction amount and 'VISA PURCHASE.' Budgetly sends the merchant name, category, GST, receipt, budget, user, tags, and notes. Coded, categorised, and receipt-attached before your bookkeeper opens Xero.

See the Xero sync in action ➜

Australia's favourite.

Trusted by organisations managing distributed teams and multiple budgets.

Your bookkeeper shouldn't be reconstructing reality. The data should arrive ready.

Every Budgetly transaction is coded to your Chart of Accounts, GST-extracted, receipt-attached, and tagged before it reaches Xero. Your bookkeeper reviews and syncs in one click. No reconciliation. No manual entry. The data is already correct.

The highest-rated Xero spend management integration in Australia

Budgetly adapts to your Chart of Accounts. You don't restructure your accounting to fit the tool.

Xero App Store rating 4.9/5 From 96 verified Xero users over 4 years.

Reconciliation time Zero Transactions arrive coded, categorised, and receipt-attached.

Auto-coding accuracy >95% Bookkeeper AI codes transactions before they reach Xero.

Sync modes 2 One-click review or fully automated. Your bookkeeper chooses.

Bulk actions 100 Categorise, tag, and sync up to 100 transactions at once.

Receipt attachment Auto Receipts travel with transactions into Xero. No chasing.

Richer data than any bank feed

A bank feed gives Xero an amount and a generic description. Budgetly gives Xero the merchant name (as a Contact), the category (mapped to your Chart of Accounts), GST (extracted by AI), the receipt (attached automatically), Tracking Categories (mapped as Tags), and a full description with budget name, user name, masked card number, and notes.

“We’ve been able to streamline 3 processes into 1 with Budgetly and I’d recommend this for anyone using Xero.” — Cherise Hickley, Site Sentry Australia

See Bookkeeper AI ➜

Two sync modes. Your bookkeeper chooses.

Most bookkeepers prefer the one-click sync: review what’s ready, check for missing receipts or categories, then press Sync Now. Transactions and receipts transfer to Xero together. For teams that want hands-off automation, enable auto-reconcile and transactions are marked as reconciled in Xero automatically. Budgetly adapts to how your bookkeeper works.

See how sync works ➜

Two sync modes. Your bookkeeper chooses.

Bookkeeper AI codes everything before it reaches Xero

Every transaction passes through Budgetly’s control loop before sync. Bookkeeper AI reads the receipt, extracts GST, applies the correct category from your Chart of Accounts, and adds up to three tag groups. Accuracy starts above 95% and compounds with every override. By the time your bookkeeper reviews the sync page, the coding is already done.

See Bookkeeper AI ➜

Bookkeeper AI codes everything before it reaches Xero

Budgetly saves me 2 hours a day in accounting time. I used to have to reconcile and enter transactions. It works seamlessly with Xero and if there ever is an issue I can count on the team to help me out.

Verified by Capterra

We've been able to streamline 3 processes into 1 with Budgetly and I'd recommend this for anyone using Xero accounting as the integration has been very easy and stress-free.

Verified by Capterra

I've saved at least 2 hours a day in admin work. We've minimised human error with our staff now being accountable for uploading their own receipts. Bill Payments has also brought everything into one spot and with the Xero integration, everything is so much easier now.

Verified by Capterra

Instead of the finance team manually chasing receipts and processing reimbursements, staff enter details and upload receipts directly into the Budgetly app which are synced across to Xero. Such a time saver.

Verified by Capterra

Using Budgetly has made reconciliation and budget management a breeze for our team spread across Australia. No chasing receipts, no time wasted on manually matching transactions, and easy to adjust budgets. All integrated with Xero.

Verified by Capterra

I don't have to chase receipts anymore. I can issue cards in about 10 seconds. I can forward 20 bills from my email and it auto extracts and pays them.

Verified by Capterra

We've definitely saved a lot of money. 50 hours saved across the month in bookkeeping fees is massive. So much easier to sync straight into Xero.

Verified by Capterra

Budgetly saves us time and money from the very beginning. It has replaced trying to retrieve receipts and manual coding to Xero. Receipts, GST amounts and tracking are all recorded immediately.

Verified by Capterra

We run multiple budgets across several properties, and the system handles it seamlessly. Budgetly has cut our workload by at least 15 hours each week.

Verified by Capterra

Awards and recognition

Software Advice Best Customer Support 2026

Software Advice Best Customer Support 2025

Most companies still manage spending the hard way.

Finance teams are expected to control spending, but the tools they use were never built for it. Staff share corporate cards, receipts arrive weeks late, reimbursements are manual, budgets live in spreadsheets, and bookkeepers reconstruct reality after transactions occur.

Modern companies manage spending before it happens.

Instead of reacting to expenses after the fact, finance teams now control spending at the moment it occurs. Budgetly enables this shift. Spending rules, budgets, cards, and expense capture operate inside a single platform, giving finance teams live visibility and control.

Set budgets

Issue cards

Capture

Classify

Sync

Frequently asked questions

What data does Budgetly sync to Xero?

Budgetly syncs transactions as Bank Transactions in Xero, with the merchant name mapped as a Contact, the category mapped to your Chart of Accounts, GST extracted and applied, receipts attached as files, Tracking Categories mapped as Tags, and a full description including budget name, user name, masked card number, and notes.

How does the one-click sync work?

Navigate to the Xero sync page in Budgetly. You’ll see all settled transactions with their category, receipt status, and sync readiness. Review the list, categorise any uncategorised transactions, upload any missing receipts, then press Sync Now. Transactions and receipts transfer to Xero together.

Can Budgetly auto-reconcile transactions in Xero?

Yes. Enable auto-reconcile in the Xero configuration settings and synced transactions are automatically marked as reconciled in Xero. Most bookkeepers prefer the one-click review mode so they can verify before syncing. Budgetly recommends consulting your accountant before enabling auto-reconcile.

How does Budgetly map to my Chart of Accounts?

During setup, Budgetly pulls your Xero Chart of Accounts and lets you create categories that map directly to your accounts. Name them however makes sense for your team. If you add or change accounts in Xero later, update the mapping in Budgetly’s Xero settings. Budgetly adapts to your accounting structure.

Does Budgetly support Xero Tracking Categories?

Yes. On the Premium plan, Budgetly maps your Xero Tracking Categories as Tags. Toggle them on in the Xero configuration page. When your team tags a transaction in Budgetly, it syncs to the matching Tracking Category in Xero. If you add new Tracking Categories in Xero, click Update in Budgetly to refresh.

How does Bookkeeper AI improve the Xero sync?

Bookkeeper AI codes every transaction before it reaches the sync page. It reads the receipt, extracts GST, applies the correct category from your Chart of Accounts, and adds tags. Accuracy starts above 95% and improves with every override.

Can I sync selected transactions instead of everything?

Yes. Budgetly’s managed sync and bulk actions let you select exactly which transactions to sync. Filter by category, tag, budget, receipt status, or date, then sync only the transactions you’ve reviewed. Select up to 100 at once.

What happens if I upload a receipt after syncing?

The receipt transfers to the Xero transaction on your next sync. Nothing is lost.

How much does the Xero integration cost?

The Xero integration is included in all Budgetly plans at no extra cost. See pricing. No hidden fees, no per-sync charges.

How do I get started?

Connect Budgetly to Xero in under 3 minutes: navigate to Xero in the Budgetly menu, click Connect, authorise access, map your Chart of Accounts, and sync. Our onboarding team provides free, unlimited training. Start a free trial or book a demo.