Stop losing track of field technician expenses across your network
Telecom teams waste hours every week on reimbursements, shared cards, and manual reconciliation across sites and projects. Budgetly gives every technician their own Visa debit card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your technicians off reimbursements in 14 days →
Australia's favourite.
99% of businesses stick with Budgetly.
Replace shared cards, prepaid gift cards, and reimbursement chasing across every site.
Telecom businesses run high-volume spend across field technicians, multi-site operations, and project-based budgets. Generic expense tools weren't built for this. Shared cards and reimbursements create the admin burden — and the project-margin risk — that's eating into your operations.
The old way
- Shared bank cards with no project attribution
- Field technicians paying for parts and fuel out of pocket
- Prepaid gift cards used for site purchases with no audit trail
- Per-project costs invisible until month-end statements arrive
- Receipts lost between sites and the office
- BAS lodgements requiring manual receipt collection
With Budgetly
- Every field technician, project manager, and team gets their own Visa debit card
- Cards issued in seconds for contractors and casual technicians
- Receipts captured at the merchant, not chased weeks later
- Per-project and per-team budgets enforced in real time
- Live visibility across every site and project
- Audit-ready records for project audits and BAS reviews in one click
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
Built for the way telecom teams actually work
From field purchases to network project budgets, Budgetly handles the spending workflows your technicians and finance team deal with every day.
Replace shared cards with controlled cards per technician.
Issue physical or virtual Visa debit cards to each field technician, project manager, or team in seconds. No more shared bank cards, prepaid gift cards, or weeks of bank paperwork. Each card has its own budget, its own rules, and its own audit trail.
- Per-technician, per-project, or per-team budgets
- Block ATM withdrawals, alcohol, and out-of-policy merchants
- One-tap freeze when contracts end
- Issue cards to contractors and casuals in 30 seconds
- Cards work anywhere Visa is accepted across Australia
Marcus Webb
Jess Nguyen
Tom HughesTechnicians capture receipts the moment they spend. No chasing.
Field technicians snap a photo of the receipt at Bunnings or the supplier on the Budgetly mobile app. The system matches it to the transaction, extracts GST, and tags the right project. Your finance team stops chasing paper receipts at month-end.
- Receipts captured at the merchant on mobile, not weeks later
- Automatic matching to the right transaction
- GST extraction so no rebate is missed
- Tag transactions by project, tower, or service
- Real-time alerts when a receipt is missing on a transaction
Smithfield NSW
Bunnings Industrial
$284.00
Set a budget per project. The system enforces it.
Set per-project, per-tower, or per-service-line budgets. The card declines automatically when the budget is exhausted. Project managers see the live balance across every project in one dashboard.
- Per-project, per-tower, or per-service budgets
- Automatic resets on your preferred cycle
- Live balance visible to technicians on mobile
- Hard stops when the budget runs out — no surprises
- Centralised dashboard across every project and site
Bunnings · Marcus Webb
$284.00Project audits and BAS prep stop being a fire drill.
Telecom businesses face regular project audits and BAS lodgements. Missing receipts mean lost GST rebates and audit risk. Budgetly creates a complete digital audit trail for every transaction — card, merchant, amount, matched receipt, project, and approver — and syncs to Xero with automatic account coding.
- Digital audit trail for every transaction, end to end
- Automatic GST extraction from every captured receipt
- One-click reports for any period, project, or tower
- Two-way Xero sync with no double-entry
- Tag transactions by project, tower, or service
Bunnings Industrial
$284.00
What telecom businesses gain when they switch to Budgetly
Real outcomes from Australian telecom and technology businesses running project spend on Budgetly.
Control without slowing field technicians down
Finance sets the rules once. The system enforces them every time. Technicians focus on the network, not paperwork. Both are true at the same time.
- Card on day one, no bank paperwork or prepaid cards
- Snap a receipt at Bunnings or the supplier and you're done
- Never out of pocket for parts or fuel again
- Real-time project budget visible on mobile
- Card works anywhere Visa is accepted across Australia
- Live visibility across every project, no month-end surprises
- Audit-ready always, with full digital trail per transaction
- Project audit and BAS reports in one click
- Two-way Xero sync, no manual reconciliation
- Stop chasing technicians for last week's parts receipts
- Own the budget for your project without finance gatekeeping
- See spend across your technicians in real time
- Approve out-of-policy purchases from your phone
- Freeze a card instantly when a contractor finishes
- Tag transactions by tower or service for accurate cost-centre reporting
Trusted by teams across Australia
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Customer stories
Smartscan Locators streamlines expenses and removes reimbursements with Budgetly
Smartscan Locators streamlined expense management and eliminated reimbursements with Budgetly, saving time and improving …
Easy Insulation Saves up to 6 Hours a Week With Budgetly
Read how Easy Insulation saved up to 6 hours a week in business expense management with Budgetly
How Site Sentry Australia cuts admin time by consolidating 3 processes into 1 with Budgetly
See how Site Sentry Australia cuts admin time by consolidating 3 processes into 1 with Budgetly. Read more.
Hunt & Dixon Surveys save six hours a week with Budgetly
Hunt & Dixon Surveys used debit cards from the bank and a fuel card system prior to Budgetly which came with several …
Frequently asked questions
What is expense management software for telecom?
Can I issue cards to contract technicians?
How do I track project profitability in real time?
How does Budgetly help with project audits?
How quickly can we get started?
How much does Budgetly cost for telecom businesses?
Built for the audit and compliance rules telecom businesses can't afford to fail
Project audit-readiness only works if every rule, every receipt, and every approval is enforced and logged by infrastructure you can trust.
Per-project policy enforced at the card network
Budget, supplier, category, and country rules are evaluated at the Visa network layer. Out-of-policy spend declines at the terminal — not in a project audit next month.
Full digital audit trail per transaction
Card used, merchant, amount, matched receipt, GST, project, and approver — timestamped and attributable. Export the full audit trail for any period, project, or tower in one click.
Approval chains, not approval in name only
Multi-step approvals, escalation rules, and amount thresholds are enforced. No one person can create, approve, and execute a high-value transaction alone.
Role-based access for technicians, project, and finance
Field technicians, project managers, finance, and admins see only what their role requires. Role changes and permission updates are audit-logged.
APRA-regulated operator
Budgetly is APRA-regulated for its own financial activities. Card issuance and payments run through regulated banking partners on the Visa network.
Data hosted in Australia
Budget, transaction, and rule data are stored in AWS Sydney — ISO 27001, 27017, and 27018 certified infrastructure. Nothing leaves the country.
Get your technicians off shared cards in 14 days
See how Australian telecom businesses save days of admin every month and stay project audit-ready by default.