Stop losing track of spend across your property portfolio
Real estate businesses waste hours every week on reimbursements, shared bank cards, and manual reconciliation across properties. Budgetly gives every property manager their own Visa debit card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your properties off shared cards in 14 days →
Australia's favourite.
99% of businesses stick with Budgetly.
Replace shared bank cards, reimbursements, and property-by-property reconciliation.
Real estate businesses manage spending across multiple properties, maintenance teams, and landlord funds. Generic expense tools weren't built for this. Shared bank cards and reimbursements create the admin burden — and the landlord trust risk — that's eating into your margins.
The old way
- Shared bank cards with no property attribution
- Property managers paying for maintenance out of pocket and waiting weeks
- Receipts lost between properties and the office
- Per-property spending invisible until month-end statements arrive
- Landlord reporting requires manual receipt collection
- Maintenance approvals stuck in email chains
With Budgetly
- Every property manager and maintenance team gets their own Visa debit card
- Cards issued in seconds for casual or contract maintenance staff
- Receipts captured at the merchant, not chased at month-end
- Per-property and per-portfolio budgets enforced in real time
- Live visibility across every property in one dashboard
- Audit-ready landlord reports in one click
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
Built for the way real estate businesses actually work
From property maintenance to landlord reporting, Budgetly handles the spending workflows your property managers and finance team deal with every day.
Replace shared bank cards with controlled cards per property.
Issue physical or virtual Visa debit cards to each property manager, maintenance team, or office in seconds. No more shared bank cards, petty cash, or weeks of bank paperwork. Each card has its own budget, its own rules, and its own audit trail.
- Per-property, per-portfolio, or per-maintenance-team budgets
- Block ATM withdrawals, alcohol, and out-of-policy merchants
- One-tap freeze when a contract ends
- Issue cards to casual maintenance staff in 30 seconds
- Cards work anywhere Visa is accepted across Australia
Cherise Hickley
James Bennett
Hannah BellProperty managers capture receipts the moment they spend. No chasing.
Property managers snap a photo of the receipt at Bunnings or the supplier on the Budgetly mobile app. The system matches it to the transaction, extracts GST, and tags the right property. Your finance team stops chasing paper receipts at month-end.
- Receipts captured at the merchant on mobile, not weeks later
- Automatic matching to the right transaction
- GST extraction so no rebate is missed
- Tag transactions by property, portfolio, or maintenance type
- Real-time alerts when a receipt is missing on a transaction
Newcastle NSW
Bunnings Newcastle
$384.00
Set a budget per property. The system enforces it.
Set per-property and per-portfolio quarterly budgets. The card declines automatically when the budget is exhausted. Property managers and finance see the live balance across every property in one dashboard. No more waiting for the statement to know who overspent on maintenance.
- Per-property, per-portfolio, or per-team budgets
- Automatic quarterly resets
- Live balance visible to property managers on mobile
- Hard stops when the budget runs out — no surprises
- Centralised dashboard across every property and portfolio
Bunnings · Cherise Hickley
$384.00Landlord reporting and BAS prep stop being a fire drill.
Real estate businesses face regular landlord reporting and BAS lodgements. Missing receipts mean lost GST rebates and trust risk. Budgetly creates a complete digital audit trail for every transaction — card, merchant, amount, matched receipt, property, and approver — and syncs to Xero with automatic account coding.
- Digital audit trail for every transaction, end to end
- Automatic GST extraction from every captured receipt
- One-click landlord reports for any period or property
- Two-way Xero sync with no double-entry
- Tag transactions by property, portfolio, or maintenance type
Bunnings Newcastle
$384.00
What real estate businesses gain when they switch to Budgetly
Real outcomes from Australian real estate businesses running property spend on Budgetly.
Control without slowing maintenance down
Finance sets the rules once. The system enforces them every time. Property managers focus on tenants and landlords. Both are true at the same time.
- Card on day one, no bank paperwork or reimbursement claims
- Snap a receipt at Bunnings and you're done
- Never out of pocket for maintenance or supplies again
- Real-time property budget visible on mobile
- More time on tenants, less time on admin
- Live visibility across every property, no month-end surprises
- Audit-ready always, with full digital trail per transaction
- Landlord reports in one click for any property or period
- Two-way Xero sync, no manual reconciliation per property
- Stop chasing property managers for last week's receipts
- Own the budget for your portfolio without finance gatekeeping
- See spend across every property in real time
- Approve out-of-policy purchases from your phone
- Freeze a card instantly when a contractor finishes
- Tag transactions by property for clean landlord reporting
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Customer stories
Bennett and Bennett Erase Spreadsheets and Saves a Day in Admin
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How Site Sentry Australia cuts admin time by consolidating 3 processes into 1 with Budgetly
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Frequently asked questions
What is expense management software for real estate?
Can I issue cards to maintenance contractors?
Can I generate reports per property for landlords?
Can I set separate budgets for each property?
How quickly can we get started?
How much does Budgetly cost for real estate businesses?
Built for the audit and landlord trust requirements real estate businesses can't afford to fail
Landlord trust only works if every receipt, every maintenance approval, and every transaction is enforced and logged by infrastructure you can trust.
Per-property policy enforced at the card network
Budget, supplier, category, and country rules are evaluated at the Visa network layer. Out-of-policy spend declines at the terminal — not in a landlord report next month.
Full digital audit trail per transaction
Card used, merchant, amount, matched receipt, GST, property, and approver — timestamped and attributable. Export the full audit trail for any period or property in one click.
Approval chains, not approval in name only
Multi-step approvals, escalation rules, and amount thresholds are enforced. No one person can create, approve, and execute a high-value maintenance transaction alone.
Role-based access for property managers and finance
Property managers, principals, finance, and admins see only what their role requires. Role changes and permission updates are audit-logged.
APRA-regulated operator
Budgetly is APRA-regulated for its own financial activities. Card issuance and payments run through regulated banking partners on the Visa network.
Data hosted in Australia
Budget, transaction, and rule data are stored in AWS Sydney — ISO 27001, 27017, and 27018 certified infrastructure. Nothing leaves the country.
Get your properties off shared bank cards in 14 days
See how real estate businesses like Bennett and Bennett save a full day of admin every month and stay landlord-ready by default.