Stop chasing receipts across your SIL homes
NDIS providers waste hours every week on petty cash, manual reconciliation, and lost receipts. Budgetly gives every house its own Visa debit card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your houses off petty cash in 14 days →
Australia's favourite.
99% of businesses stick with Budgetly.
Replace petty cash, shared cards, and reimbursement chasing across every SIL home.
NDIS providers manage spending across dozens of houses, mobile support workers, and participant funding lines. Generic expense tools weren't built for this. Petty cash, shared bank cards, and personal reimbursements create the admin burden that's killing your finance team.
The old way
- Petty cash distributed to houses with no spending audit trail
- Support workers losing physical receipts before the end of shift
- Shared bank cards with no attribution — who spent what at which house?
- Personal reimbursements taking weeks, hurting support worker morale
- Manual per-house reporting and reconciliation taking days each month
- Missing receipts costing GST rebates and creating audit risk
With Budgetly
- Every SIL home gets its own Visa debit card with built-in budgets
- Receipts captured at point of purchase, not chased at month-end
- Real-time visibility across every house, support worker, and program
- Automatic transaction coding with one-click Xero sync
- Audit-ready reporting in seconds, not days
- Support workers focus on participants, not paperwork
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
Built for the way NDIS providers actually work
From SIL homes to community participation, Budgetly handles the spending workflows your support workers and finance team deal with every day.
Replace petty cash with a controlled card for every SIL home.
Issue physical or virtual Visa debit cards to each SIL home, support worker, or participant in seconds. No more shared bank cards, petty cash withdrawals, or gift voucher workarounds. Each card has its own budget, its own rules, and its own audit trail.
- Physical cards for SIL homes, virtual cards for one-off participant spend
- Per-house budgets with fortnightly or monthly resets
- Block categories like ATM withdrawals or alcohol at the card level
- Freeze any card from the dashboard or mobile app in one tap
- Order cards in minutes, not weeks of bank paperwork
Mia Cooper
Daniel Park
Hannah BellSupport workers capture receipts the moment they spend. No chasing.
Support workers snap a photo of the receipt at the register on the Budgetly mobile app. The system matches it to the transaction automatically, extracts GST, and codes it for Xero. Your finance team stops chasing paper receipts at month-end.
- Receipts captured at the register on mobile, not weeks later
- Automatic matching to the right transaction
- GST extraction so no rebate is missed
- Email-forwarded supplier invoices become draft bills automatically
- Real-time alerts when a receipt is missing on a transaction
Lismore NSW
Woolworths Lismore
$148.20
Set a budget per house. The system enforces it. You see it live.
Set fortnightly or monthly budgets for every SIL home. The card declines automatically when the budget is exhausted. Finance sees the live balance across every house in one dashboard. No more waiting for the statement to know who overspent.
- Per-house, per-program, or per-participant budgets
- Automatic resets on your preferred cycle
- Live balance visible to support workers on mobile
- Hard stops when the budget runs out — no surprises
- Centralised dashboard across every house and program
Woolworths · Mia Cooper
$148.20NDIS Quality and Safeguards Commission audits stop being a fire drill.
Every transaction has the card, the merchant, the amount, the matched receipt, and the budget it came from — timestamped and attributable. Generate audit reports for any period, any house, any program in one click. Your data syncs to Xero the same day with automatic account coding.
- Complete digital audit trail for every transaction
- One-click reports for any period, house, or participant
- Automatic account coding based on category, house, or program
- Two-way Xero sync with no double-entry
- Tag transactions by participant, funding line, or support item
Coles Lismore
$148.20
What NDIS providers gain when they switch from petty cash to Budgetly
Real outcomes from registered NDIS providers across Australia.
Control without playing the petty cash police
Finance sets the rules once. The system enforces them every time. Support workers focus on participants, not paperwork. Both are true at the same time.
- Card on day one, no waiting for bank approvals
- Snap a receipt at the register and you're done
- Never out of pocket for participant expenses again
- Real-time budget visible on mobile before every purchase
- More time with participants, less time on admin
- Live visibility across every house, no month-end surprises
- Audit-ready always, with full digital trail per transaction
- One-click reports for NDIS Commission audits
- Two-way Xero sync, no manual reconciliation
- Stop chasing 47 support workers for last fortnight's receipts
- Own the budget for your house without finance gatekeeping
- See spend across your team in real time
- Approve out-of-policy purchases from your phone
- Freeze a card instantly if something looks wrong
- Tag transactions by participant or funding line
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Customer stories
Sunnyday Carers Saves 15 Hours a Week With Budgetly
Read how NDIS service provider Sunnyday Carers saved 15 hours a week on expense management with Budgetly
Orion Care save 20 hours per week by using Budgetly
'I'd definitely recommend Budgetly to other businesses!' ~ Amit Asdhir, Co-Founder
How BB Disability & Health Services saved 10+ hours a week and cut overspending with Budgetly
Discover BB Disability & Health Services saved 10+ hours a week and cut overspending with Budgetly. Read more.
Connecting Families save over $21,000 by switching to Budgetly
'Wonderful experience with Help and Support - the focus is very much on the customer!' Stanley Tang, Finance Manager at …
Frequently asked questions
What is expense management software for NDIS providers?
Why use Budgetly instead of spreadsheets or generic tools?
NDIS providers run multiple house budgets, mobile support workers, and strict NDIS Commission audit requirements. Generic tools weren’t built for this. Budgetly gives you:
- Real-time tracking across every SIL home and program
- Mobile receipt capture so support workers upload at the register, not at month-end
- Controlled Corporate Cards or Virtual Cards per house, worker, or participant
- Two-way Xero sync with automatic account coding
Koiop Connect saved a full day per week on reconciliation alone after switching from manual bank card processes.
Can I set separate budgets for each SIL home?
Yes. Set individual budgets for each SIL home, group home, or program with automated resets — weekly, fortnightly, or monthly. Sunnyday Carers manages 40+ group homes this way, with budgets that reset fortnightly and roll over unused funds where needed.
You can also set rules per card — block ATM withdrawals, restrict to certain merchant categories, or set daily transaction limits — without slowing down support workers in the field.
How does Budgetly help with NDIS audits and compliance?
Every transaction has the card, the merchant, the amount, the matched receipt, and the budget it came from — timestamped and attributable. Generate audit reports for any period, any house, or any participant in one click.
As Joshua Zigori from Gem Complete Health Services put it: “Being in such a regulated industry, the risk of being audited is very real. However, Budgetly has solved this for us with its ease of reporting.”
How quickly can we get started?
How much does Budgetly cost for NDIS providers?
Will support workers actually use it?
Built for the audit and compliance rules NDIS providers can't afford to fail
Audit-readiness only works if every rule, every receipt, and every approval is enforced and logged by infrastructure you can trust.
Per-house policy enforced at the card network
Budget, supplier, and category rules are evaluated at the Visa network layer. Out-of-policy spend declines at the terminal — not in a report you read next month.
Full digital audit trail per transaction
Card used, merchant, amount, matched receipt, GST, budget, and approver — timestamped and attributable. Export the full audit trail for any period, house, or participant in one click.
Approval chains, not approval in name only
Multi-step approvals, escalation rules, and amount thresholds are enforced. No one person can create, approve, and execute a transaction alone.
Role-based access for house and finance staff
House managers, support workers, finance, and admins see only what their role requires. Role changes and permission updates are audit-logged.
APRA-regulated operator
Budgetly is APRA-regulated for its own financial activities. Card issuance and payments run through regulated banking partners on the Visa network.
Data hosted in Australia
Budget, transaction, and rule data are stored in AWS Sydney — ISO 27001, 27017, and 27018 certified infrastructure. Nothing leaves the country.
Get your SIL homes off petty cash in 14 days
See how NDIS providers like Sunnyday Carers saved 15 hours a week and Connecting Families saved $21,000.