Stop losing visibility over site spend across remote operations
Mining operators waste hours every week on reimbursements, shared bank cards, and chasing receipts from FIFO crews and contractors. Budgetly gives every crew member their own Visa debit card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your sites off reimbursements in 14 days →
Australia's favourite.
99% of businesses stick with Budgetly.
Replace shared fuel cards, petty cash, and reimbursement chasing across every site.
Mining operators run high-volume spend across remote sites, FIFO crews, and contractors. Generic expense tools weren't built for this. Reimbursements, shared bank cards, and missing receipts create the admin burden that's eating into your margins.
The old way
- Remote site spending invisible until month-end statements arrive
- FIFO workers paying out of pocket and waiting weeks for reimbursement
- Bank credit cards taking weeks to issue for short-term contractors
- Fuel and consumables blowing budgets without real-time visibility
- Missing receipts costing GST rebates and creating audit risk
- Manual per-site reconciliation taking days each month
With Budgetly
- Every crew, contractor, and FIFO worker gets their own Visa debit card
- Cards issued in seconds and revoked in one tap when shifts end
- Receipts captured at the pump or supplier, not chased weeks later
- Per-site, per-vehicle, and per-project budgets enforced in real time
- Live visibility across every site and cost centre on one dashboard
- Audit-ready reporting for ATO and royalty compliance in one click
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
Built for the way mining operations actually work
From remote site purchases to head office procurement, Budgetly handles the spending workflows your crews and finance team deal with every day.
Issue cards in seconds. Revoke them just as fast when shifts end.
Issue physical or virtual Visa debit cards to permanent crew, FIFO workers, and contractors instantly. No more bank credit card paperwork, no more shared fuel cards, no more cash advances. Every card has its own budget, its own rules, and its own audit trail.
- Virtual cards in 30 seconds, physical cards shipped express
- One-tap freeze when shifts end or contractors finish
- Per-card categories blocked at the network (alcohol, ATM, gambling)
- Per-vehicle, per-crew, or per-project budgets
- Cards work anywhere Visa is accepted — no bank branch required
Dave Reilly
Jess Nguyen
Tom HughesPer-vehicle fuel budgets that enforce themselves at the pump.
Fuel is your largest variable cost. Budgetly tracks every litre against the right vehicle and the right project. Set per-vehicle limits. Block out-of-policy categories. Capture fuel receipts at the pump on mobile. Stop discovering blowouts at month-end.
- Per-vehicle and per-crew fuel budgets with automatic resets
- Fuel receipts captured at the pump on the mobile app
- Block ATM, alcohol, or non-fuel merchants on driver cards
- Real-time alerts when a vehicle is trending over budget
- Fuel spend by vehicle, crew, and project in one dashboard
Karratha WA
Ampol Karratha
$269.45
See every transaction across every site, the moment it happens.
Stop waiting for the statement to know what your remote sites spent. Budgetly gives finance and operations a live dashboard of every card, every site, every project. Spot overspend trends, contractor anomalies, and out-of-budget categories before they become problems.
- Live transaction feed across every site and cost centre
- Filter by site, crew, vehicle, contractor, or project
- Anomaly alerts on velocity, new merchants, or unusual amounts
- Drill from total spend to a single transaction in two clicks
- Mobile dashboard for site managers on the move
Ampol Karratha
$269.45
Bunnings
$847.80
BP Roebourne
$324.00ATO substantiation and royalty reporting stop being a fire drill.
Mining is heavily regulated. Missing receipts mean lost GST rebates and audit risk. Budgetly creates a complete digital audit trail for every transaction — card, merchant, amount, matched receipt, project, and approver — and syncs to Xero with automatic account coding.
- Digital audit trail for every transaction, end to end
- Automatic GST extraction from every captured receipt
- One-click reports for any period, site, or project
- Two-way Xero sync with no double-entry
- Tag transactions by site, vehicle, project, or cost centre
Bunnings Karratha
$847.80
What mining operators gain when they switch from shared cards to Budgetly
Real outcomes from Australian businesses managing remote, high-volume operations on Budgetly.
Control without micromanaging crews on the other side of the country
Finance sets the rules once. The system enforces them every time. Crews focus on production, not paperwork. Both are true at the same time.
- Card on day one, no bank paperwork or cash advances
- Snap a fuel or supplies receipt at the merchant and you're done
- Never out of pocket for site purchases again
- Real-time budget visible on mobile before every spend
- Card works anywhere Visa is accepted, even in remote regions
- Live visibility across every site, no month-end surprises
- Audit-ready always, with full digital trail per transaction
- ATO and royalty reporting in one click for any period
- Two-way Xero sync, no manual reconciliation
- Stop chasing FIFO workers for last roster's receipts
- Own the budget for your site or project without finance gatekeeping
- See spend across your crew in real time
- Approve out-of-policy purchases from your phone
- Freeze a card instantly when a contractor finishes
- Tag transactions by project or vehicle for cost attribution
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Customer stories
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How MJ Landscapes & Maintenance saved 2 hours per day and improved expense tracking with Budgetly
See how MJ Landscapes & Maintenance saved 2 hours per day and improved expense tracking with Budgetly. Read more here.
How Astute Living Care replaced post office cards and scaled spend management with Budgetly
Discover how Astute Living Care replaced post office cards with Budgetly, saving time on manual card loading and scaling …
Frequently asked questions
What is expense management software for mining operations?
Can I issue cards to FIFO workers and contractors quickly?
How do I control fuel and consumables spend across remote sites?
Set per-vehicle and per-crew fuel budgets with automatic resets. Block ATM withdrawals, alcohol, and out-of-policy merchants at the card level. Drivers capture fuel receipts at the pump on mobile, and every transaction syncs to your dashboard in real time.
Site managers can drill from total fuel spend to a single transaction in two clicks. Anomaly alerts flag velocity, new merchants, or unusual amounts before they become a problem.
How does Budgetly help with ATO substantiation and audit readiness?
Does Budgetly work in remote regions with poor connectivity?
How quickly can we get started?
How much does Budgetly cost for mining operations?
Built for the audit and compliance rules mining operators can't afford to fail
Audit-readiness only works if every rule, every receipt, and every approval is enforced and logged by infrastructure you can trust.
Per-site policy enforced at the card network
Budget, supplier, category, and country rules are evaluated at the Visa network layer. Out-of-policy spend declines at the terminal — not in a report you read next month.
Full digital audit trail per transaction
Card used, merchant, amount, matched receipt, GST, project, and approver — timestamped and attributable. Export the full audit trail for any period, site, or project in one click.
Approval chains, not approval in name only
Multi-step approvals, escalation rules, and amount thresholds are enforced. No one person can create, approve, and execute a high-value transaction alone.
Role-based access for site, finance, and contractors
Site managers, finance, and admin staff see only what their role requires. Role changes and permission updates are audit-logged.
APRA-regulated operator
Budgetly is APRA-regulated for its own financial activities. Card issuance and payments run through regulated banking partners on the Visa network.
Data hosted in Australia
Budget, transaction, and rule data are stored in AWS Sydney — ISO 27001, 27017, and 27018 certified infrastructure. Nothing leaves the country.
Get your remote sites off shared cards in 14 days
See how Australian operators issue cards to FIFO crews in seconds, capture fuel receipts at the pump, and stay audit-ready by default.