Stop losing receipts across your factory floors and field sites
Industrial businesses waste hours every week on prepaid cards, shared bank cards, and manual reconciliation across sites and projects. Budgetly gives every site manager their own Visa debit card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your sites off shared cards in 14 days →
Australia's favourite.
99% of businesses stick with Budgetly.
Replace prepaid gift cards, the director's card, and reimbursement chasing across every site.
Industrial businesses run high-volume spend across multiple sites, plants, and maintenance teams. Generic expense tools weren't built for this. Prepaid gift cards and the director's bank card create the admin burden — and the margin risk — that's eating into your already-tight margins.
The old way
- Director's bank card shared across multiple sites
- Prepaid gift cards used for site purchases with no audit trail
- Site workers paying for parts and supplies out of pocket
- Maintenance purchases blowing site budgets
- Receipts lost between the factory floor and the office
- BAS lodgements and project audits requiring manual receipt collection
With Budgetly
- Every site manager, plant lead, and maintenance team gets their own Visa debit card
- Cards issued in seconds for contractors and casual staff
- Receipts captured at the merchant, not chased weeks later
- Per-site and per-plant budgets enforced in real time
- Live visibility across every site and cost centre
- Audit-ready reporting for BAS and project audits in one click
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
Built for the way industrial teams actually work
From site purchases to maintenance parts, Budgetly handles the spending workflows your site managers and finance team deal with every day.
Replace prepaid gift cards with a controlled card per site.
Issue physical or virtual Visa debit cards to each site, plant, or maintenance team in seconds. No more prepaid gift cards, the director’s bank card, or weeks of bank paperwork. Each card has its own budget, its own rules, and its own audit trail.
- Per-site, per-plant, or per-maintenance-team budgets
- Block ATM withdrawals, alcohol, and out-of-policy merchants
- One-tap freeze when contracts end
- Issue cards to contractors and casuals in 30 seconds
- Cards work anywhere Visa is accepted across Australia
Marcus Webb
Jess Nguyen
Tom HughesSite workers capture receipts the moment they spend. No chasing.
Site and maintenance staff snap a photo of the receipt at Bunnings or the supplier on the Budgetly mobile app. The system matches it to the transaction, extracts GST, and tags the right plant or site. Your finance team stops chasing paper receipts at month-end.
- Receipts captured at the merchant on mobile, not weeks later
- Automatic matching to the right transaction
- GST extraction so no rebate is missed
- Tag transactions by site, plant, or line
- Real-time alerts when a receipt is missing on a transaction
Smithfield NSW
Bunnings Industrial
$384.00
Set a budget per site. The system enforces it.
Set per-site and per-plant monthly budgets. The card declines automatically when the budget is exhausted. Site managers and finance see the live balance across every site in one dashboard.
- Per-site, per-plant, or per-line budgets
- Automatic monthly resets
- Live balance visible to site teams on mobile
- Hard stops when the budget runs out — no surprises
- Centralised dashboard across every site and plant
Bunnings · Marcus Webb
$384.00BAS and project audits stop being a fire drill.
Industrial businesses face regular BAS lodgements and project audits. Missing receipts mean lost GST rebates and audit risk. Budgetly creates a complete digital audit trail for every transaction — card, merchant, amount, matched receipt, site, and approver — and syncs to Xero with automatic account coding.
- Digital audit trail for every transaction, end to end
- Automatic GST extraction from every captured receipt
- One-click reports for any period, site, or plant
- Two-way Xero sync with no double-entry
- Tag transactions by site, plant, or line
Bunnings Industrial
$384.00
What industrial businesses gain when they switch to Budgetly
Real outcomes from Australian industrial businesses running site spend on Budgetly.
Control without slowing maintenance down
Finance sets the rules once. The system enforces them every time. Site teams focus on the plant, not paperwork. Both are true at the same time.
- Card on day one, no bank paperwork or prepaid gift cards
- Snap a receipt at Bunnings or the supplier and you're done
- Never out of pocket for parts or PPE again
- Real-time site budget visible on mobile
- Card works anywhere Visa is accepted across Australia
- Live visibility across every site, no month-end surprises
- Audit-ready always, with full digital trail per transaction
- BAS and project audit reports in one click for any period
- Two-way Xero sync, no manual reconciliation
- Stop chasing site managers for last week's receipts
- Own the budget for your plant without finance gatekeeping
- See spend across your team in real time
- Approve out-of-policy purchases from your phone
- Freeze a card instantly when a contractor finishes
- Tag transactions by line for accurate cost-centre reporting
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Customer stories
Easy Insulation Saves up to 6 Hours a Week With Budgetly
Read how Easy Insulation saved up to 6 hours a week in business expense management with Budgetly
Bennett and Bennett Erase Spreadsheets and Saves a Day in Admin
Read how Bennett and Bennett removed spreadsheets from their expense management system and saved one day in admin.
Arvensis Research eradicates complicated bank credit card processes with Budgetly
Arvensis Research replaced complicated bank credit card processes with Budgetly. Faster card issuance and simpler …
Hawke's Brewing Co save three hours per week by implementing Budgetly!
Hawke's Brewing Co Save Three Hours Per Week by Implementing Budgetly!
Frequently asked questions
What is expense management software for industrial businesses?
Can I issue cards to contractors and casual workers?
How do I control maintenance spend across plants?
How does Budgetly help with BAS and project audits?
How quickly can we get started?
How much does Budgetly cost for industrial businesses?
Built for the audit and compliance rules industrial operators can't afford to fail
Audit-readiness only works if every rule, every receipt, and every approval is enforced and logged by infrastructure you can trust.
Per-site policy enforced at the card network
Budget, supplier, category, and country rules are evaluated at the Visa network layer. Out-of-policy spend declines at the terminal — not in a report you read next month.
Full digital audit trail per transaction
Card used, merchant, amount, matched receipt, GST, site, and approver — timestamped and attributable. Export the full audit trail for any period, site, or plant in one click.
Approval chains, not approval in name only
Multi-step approvals, escalation rules, and amount thresholds are enforced. No one person can create, approve, and execute a high-value transaction alone.
Role-based access for site, plant, and finance
Site managers, plant leads, finance, and admin staff see only what their role requires. Role changes and permission updates are audit-logged.
APRA-regulated operator
Budgetly is APRA-regulated for its own financial activities. Card issuance and payments run through regulated banking partners on the Visa network.
Data hosted in Australia
Budget, transaction, and rule data are stored in AWS Sydney — ISO 27001, 27017, and 27018 certified infrastructure. Nothing leaves the country.
Get your sites off prepaid cards in 14 days
See how Australian industrial businesses like Easy Insulation save 5 to 6 hours a week and stay audit-ready by default.