Stop guessing which project that $200 client lunch was billed to
Consulting firms waste hours every week chasing travel receipts, splitting shared card transactions across engagements, and reconciling expenses to the wrong project. Budgetly gives every consultant their own Visa debit card, captures receipts at the point of purchase, and tags every transaction to the right client.
Get your consultants off shared cards in 14 days →
Australia's favourite.
99% of businesses stick with Budgetly.
Replace shared corporate cards, reimbursements, and project-cost guesswork.
Consulting firms run on project margins. Every expense should attribute to the right client, the right engagement, and the right cost code. Generic tools and shared corporate cards make that impossible — until you reconstruct it from receipts at month-end. By then, the margin is already gone.
The old way
- One shared corporate card across the whole consulting team — no attribution
- Consultants paying for travel and client entertainment out of pocket
- Paper receipts going missing between airports, taxis, and client offices
- Project profitability invisible until month-end reconciliation
- FBT exposure on client entertainment with no clean audit trail
- Casual or contract consultants waiting weeks for a bank corporate card
With Budgetly
- Every consultant, partner, and contractor gets their own Visa debit card
- Receipts captured at the airport or restaurant, not chased at month-end
- Per-project and per-client budgets with real-time tracking
- Tag every transaction to the right engagement, client, or cost code
- Live project profitability across every consultant and engagement
- FBT-ready records for client entertainment, automatically
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
Built for the way consulting teams actually work
From client dinners to interstate flights, project budgets to FBT compliance, Budgetly handles the spending workflows your consultants and finance team deal with every day.
Replace one shared corporate card with a controlled card per consultant.
Issue physical or virtual Visa debit cards to every consultant, partner, and contractor in seconds. No more shared corporate cards, no more reimbursement claims, no more lost attribution. Each card has its own budget, its own merchant rules, and its own audit trail.
- Per-consultant, per-engagement, or per-practice budgets
- Block ATM withdrawals, gambling, and out-of-policy merchants
- One-tap freeze when a contract ends or a card is lost
- Issue cards to casual or contract consultants in 30 seconds
- Cards work for travel, meals, parking, software, and supplies
Sophie Williams
James Patel
Mei ChenCapture every receipt at the airport, restaurant, or taxi rank.
Consultants snap a photo of the receipt at the moment of purchase on the Budgetly mobile app. The system matches it to the transaction, extracts GST, and tags the right project. No more crumpled hotel receipts at month-end. No more reconstructing what was billable from a credit card statement.
- Receipts captured at the merchant on mobile, not in a glovebox at month-end
- Automatic matching to the right transaction
- GST extraction so no rebate is missed
- Tag transactions by project, client, or cost code
- Forward supplier invoices by email to draft a bill automatically
SYD → MEL · Flight QF425
Qantas Domestic
$443.50
See project margin live, not three weeks after the engagement ends.
Set per-project and per-client budgets. Budgetly tracks every transaction against the right engagement in real time. Spot project margin erosion the day it starts, not when the month-end report lands. Stop discovering loss-making projects too late to fix them.
- Per-project, per-client, or per-practice budgets with real-time resets
- Tag every transaction by project, client, or cost code
- Live project margin dashboard for partners and practice leads
- Anomaly alerts on velocity or unusual spend per engagement
- Drill from project total to a single receipt in two clicks
Qantas · Sophie Williams
$489.00Client entertainment and travel records that pass an FBT audit.
Consulting firms have specific FBT exposure on client entertainment. Budgetly creates a complete digital audit trail for every transaction — card, merchant, amount, matched receipt, project, attendees, and category — and syncs to Xero with automatic account coding for FBT-relevant categories.
- Digital audit trail for every transaction, end to end
- Automatic GST extraction from every captured receipt
- FBT-relevant categories flagged automatically
- Two-way Xero sync with no double-entry
- One-click reports for any period, project, or client
Qantas Domestic
$489.00
What consulting firms gain when they switch from shared cards to Budgetly
Real outcomes from Australian professional services firms running travel, entertainment, and project spend on Budgetly.
Control without slowing consultants down on the road
Finance sets the rules once. The system enforces them every time. Consultants stay billable. Project margin becomes visible the day it changes. Both are true at the same time.
- Card on day one, no waiting for the bank
- Snap a receipt at the airport, restaurant, or taxi rank
- Never out of pocket for travel or client entertainment
- Real-time engagement budget visible on mobile
- Tag transactions by project in two taps
- Live project margin across every engagement
- Audit-ready always, with full digital trail per transaction
- FBT-relevant categories flagged automatically
- Two-way Xero sync, no manual reconciliation
- Stop chasing 47 consultants for last week's receipts
- Own the budget for your engagement or practice
- See per-consultant and per-project margin in real time
- Approve out-of-policy purchases from your phone
- Freeze a card instantly when a contract ends
- Tag transactions by client for clean billing
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Customer stories
Bennett and Bennett Erase Spreadsheets and Saves a Day in Admin
Read how Bennett and Bennett removed spreadsheets from their expense management system and saved one day in admin.
Hunt & Dixon Surveys save six hours a week with Budgetly
Hunt & Dixon Surveys used debit cards from the bank and a fuel card system prior to Budgetly which came with several …
Smartscan Locators streamlines expenses and removes reimbursements with Budgetly
Smartscan Locators streamlined expense management and eliminated reimbursements with Budgetly, saving time and improving …
Financial Advisory Firm has 10 clients making expenses a breeze using Budgetly!
'Budgetly is so much more user friendly than other options! ' S.Ryan, Head of Financial Operations, Bourke Group …
Frequently asked questions
What is expense management software for consulting firms?
How do I track project profitability in real time?
Set per-project, per-client, or per-practice budgets. Budgetly tracks every transaction against the right engagement in real time. Tag transactions by project or cost code in two taps. Partners and practice leads see live margin per engagement on a mobile dashboard.
Bennett and Bennett saves a full day of admin every month after replacing 23 corporate card spreadsheet entries with Budgetly cards.
Can I issue cards to casual or contract consultants?
How does Budgetly help with FBT and client entertainment?
Will it work with our existing Xero or accounting setup?
How quickly can we get started?
How much does Budgetly cost for consulting firms?
Built for the audit and FBT rules consulting firms can't afford to fail
Project profitability and FBT compliance only work if every receipt, every entertainment expense, and every approval is enforced and logged by infrastructure you can trust.
Per-engagement policy enforced at the card network
Budget, supplier, category, and country rules are evaluated at the Visa network layer. Out-of-policy spend declines at the terminal — not in a partner review three months later.
Full digital audit trail per transaction
Card used, merchant, amount, matched receipt, GST, project, attendees, and approver — timestamped and attributable. Export the full audit trail for any period, project, or client in one click.
Approval chains, not approval in name only
Multi-step approvals, escalation rules, and amount thresholds are enforced. No one person can create, approve, and execute a high-value transaction alone.
Role-based access for consultants and partners
Consultants, partners, finance, and admins see only what their role requires. Role changes and permission updates are audit-logged.
APRA-regulated operator
Budgetly is APRA-regulated for its own financial activities. Card issuance and payments run through regulated banking partners on the Visa network.
Data hosted in Australia
Budget, transaction, and rule data are stored in AWS Sydney — ISO 27001, 27017, and 27018 certified infrastructure. Nothing leaves the country.
Get your consultants off shared corporate cards in 14 days
See how Australian firms like Bennett and Bennett save a full day of admin every month and see live project margin per engagement.