Stop losing receipts between the paddock and the office
Agricultural businesses waste hours every week on reimbursements, bank debit cards, and manual reconciliation across remote sites. Budgetly gives every crew member their own Visa debit card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your farm off reimbursements in 14 days →
Australia's favourite.
99% of businesses stick with Budgetly.
Replace bank debit cards, fuel cards, and reimbursement chasing across every site.
Agricultural businesses run high-volume spend across remote sites, mobile crews, and seasonal workers. Generic expense tools weren't built for this. Bank cards and reimbursements create the admin burden — and the audit risk — that's eating into your margins.
The old way
- Field staff paying for fuel and supplies out of pocket and waiting weeks
- Bank cards taking weeks to issue for seasonal workers
- Receipts lost between the paddock and the office
- Per-site spending invisible until month-end statements arrive
- Missing receipts costing GST rebates and creating BAS audit risk
- Manual per-site reconciliation taking days each month
With Budgetly
- Every farm hand, site manager, and contractor gets their own Visa debit card
- Cards issued in seconds and revoked in one tap when seasons end
- Receipts captured at the co-op or supplier, not chased weeks later
- Per-site, per-crop, or per-project budgets enforced in real time
- Live visibility across every site and operation
- Audit-ready reporting for ATO and BAS compliance in one click
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
Built for the way agricultural businesses actually work
From paddock to office, Budgetly handles the spending workflows your farm crews and finance team deal with every day.
Replace bank debit cards with a card per worker, in seconds.
Issue physical or virtual Visa debit cards to every farm hand, site manager, contractor, or seasonal worker instantly. No more bank paperwork, no more shared debit cards, no more cash advances. Each card has its own budget, its own rules, and its own audit trail.
- Virtual cards in 30 seconds, physical cards shipped express
- One-tap freeze when shifts end or seasons finish
- Per-card categories blocked at the network (alcohol, ATM)
- Per-vehicle, per-crop, or per-project budgets
- Cards work anywhere Visa is accepted across Australia
Duncan Lander
Bec Walsh
Tom HughesCapture every fuel and supply receipt at the merchant. No chasing.
Field staff snap a photo of the receipt at the fuel pump or co-op on the Budgetly mobile app. The system matches it to the transaction, extracts GST, and tags the right vehicle, paddock, or crop. Your finance team stops chasing paper receipts at month-end.
- Receipts captured at the merchant on mobile, not weeks later
- Automatic matching to the right transaction
- GST extraction so no rebate is missed
- Tag transactions by vehicle, paddock, or crop
- Real-time alerts when a receipt is missing on a transaction
Wagga Wagga NSW
Ampol Wagga
$269.45
Set a budget per paddock or season. The system enforces it.
Set per-paddock, per-crop, or per-season budgets. The card declines automatically when the budget is exhausted. Farm managers see the live balance across every site in one dashboard. No more waiting for the statement to know who overspent.
- Per-site, per-crop, or per-vehicle budgets
- Automatic seasonal or monthly resets
- Live balance visible to crews on mobile
- Hard stops when the budget runs out — no surprises
- Centralised dashboard across every site and operation
Ampol · Duncan Lander
$269.45BAS prep and farm audits stop being a fire drill.
Agriculture is heavily regulated. Missing receipts mean lost GST rebates and audit risk. Budgetly creates a complete digital audit trail for every transaction — card, merchant, amount, matched receipt, paddock, and approver — and syncs to Xero with automatic account coding.
- Digital audit trail for every transaction, end to end
- Automatic GST extraction from every captured receipt
- One-click reports for any period, site, or crop
- Two-way Xero sync with no double-entry
- Tag transactions by paddock, vehicle, or crop
Ampol Wagga
$269.45
What agricultural businesses gain when they switch to Budgetly
Real outcomes from Australian farms running site spend on Budgetly.
Control without micromanaging crews on remote sites
Finance sets the rules once. The system enforces them every time. Crews focus on the harvest, not paperwork. Both are true at the same time.
- Card on day one, no bank paperwork or cash advances
- Snap a fuel or supply receipt at the merchant and you're done
- Never out of pocket for site purchases again
- Real-time budget visible on mobile before every spend
- Card works anywhere Visa is accepted across Australia
- Live visibility across every site, no month-end surprises
- Audit-ready always, with full digital trail per transaction
- BAS reports in one click for any period or paddock
- Two-way Xero sync, no manual reconciliation
- Stop chasing crews for last week's fuel receipts
- Own the budget for your paddock without finance gatekeeping
- See spend across your crew in real time
- Approve out-of-policy purchases from your phone
- Freeze a card instantly when a seasonal worker finishes
- Tag transactions by crop or paddock for accurate costing
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Customer stories
Blacksheep Trading Removes Bank Debit Card Hassle With Budgetly
Read how Blacksheep trading saves hours in expense management and removes the hassle of bank debit cards with Budgetly.
Arvensis Research eradicates complicated bank credit card processes with Budgetly
Arvensis Research replaced complicated bank credit card processes with Budgetly. Faster card issuance and simpler …
West Midlands Group move to complete expense automation with Budgetly!
West Midlands Group moved to complete expense automation with Budgetly. Better receipt tracking and regular feature …
How MJ Landscapes & Maintenance saved 2 hours per day and improved expense tracking with Budgetly
See how MJ Landscapes & Maintenance saved 2 hours per day and improved expense tracking with Budgetly. Read more here.
Frequently asked questions
What is expense management software for agriculture?
Can I issue cards to seasonal workers quickly?
How do I control fuel and supply spend across remote sites?
Set per-vehicle and per-paddock fuel and supply budgets with automatic resets. Block ATM withdrawals and out-of-policy merchants at the card level. Crews capture fuel and supply receipts at the pump or co-op on mobile, and every transaction syncs to your dashboard in real time.
Anomaly alerts flag fuel velocity, new merchants, or unusual amounts before they become a problem.
How does Budgetly help with BAS audit readiness?
Does Budgetly work in remote regions with poor connectivity?
How quickly can we get started?
How much does Budgetly cost for agricultural businesses?
Built for the audit and compliance rules agricultural businesses can't afford to fail
Audit-readiness only works if every rule, every receipt, and every approval is enforced and logged by infrastructure you can trust.
Per-site policy enforced at the card network
Budget, supplier, category, and country rules are evaluated at the Visa network layer. Out-of-policy spend declines at the terminal — not in a report you read next month.
Full digital audit trail per transaction
Card used, merchant, amount, matched receipt, GST, paddock, and approver — timestamped and attributable. Export the full audit trail for any period, site, or crop in one click.
Approval chains, not approval in name only
Multi-step approvals, escalation rules, and amount thresholds are enforced. No one person can create, approve, and execute a high-value transaction alone.
Role-based access for crews, finance, and contractors
Farm managers, finance, and admin staff see only what their role requires. Role changes and permission updates are audit-logged.
APRA-regulated operator
Budgetly is APRA-regulated for its own financial activities. Card issuance and payments run through regulated banking partners on the Visa network.
Data hosted in Australia
Budget, transaction, and rule data are stored in AWS Sydney — ISO 27001, 27017, and 27018 certified infrastructure. Nothing leaves the country.
Get your farm off bank debit cards in 14 days
See how Australian farms like Blacksheep Trading save days of admin every month and stay BAS-ready by default.