King’s Church removes bank cards and simplifies processes with Budgetly
“With Budgetly, I can get a virtual card in literally seconds. With over 100 employees (a lot being casual), it just took way too long… We were spending hours and hours downloading forms from the bank etc.”
, Robert Geluk, Executive Pastor
Overview
King’s Church is a multi-generational, Pentecostal, apostolic, soul-winning church that has been operating for over 40 years, and is connected to a ground-breaking school. Situated in four campuses across Queensland, they are an ACC (Australian Christian Churches) Church and are a growing community where people gather to connect with each other and with God.
Prior to Budgetly, staff at King’s Church were using bank cards which lacked budget control and often lead to difficulties in reconciliation processes. This presented several challenges:
Challenges
- Chasing and missing receipts: Managing bank cards was a very tedious process, and meant that staff had to manually top up funds and ensure it was spent evenly. There was no simple way to track missing receipts.
- Lack of budget control and visibility: As a result, the major issue was the inability to control spending budgets, leading to an absence of real-time transaction records, adding more unnecessary stress to staff.
- Wait times on bank cards: Often, retrieving cards from the bank would take up to six weeks to organise, needed two signatures each time and a plethora of forms to download. This manual process was in dire need of change as this meant they were wasting a significant amount of time and resources.
Results
1. Saving receipts easily!
The Budgetly app makes it so easy for King’s Church staff to snap and upload receipts whilst extracting GST from every receipt so they can get accurate tracking and save time on their EOM reconciliation.
“Without Budgetly, there was no easy way to track missing receipts.”
, Robert Geluk, Executive Pastor
2. Smart spending rules within budgets
The Budgetly app makes it so easy for King’s Church staff to upload receipts, and track information through the real-time transaction feed, in a matter of clicks.
“Budgetly allows us to easily see all transactions straight away, and also being able to freeze a card instantly until staff upload receipts. It’s very easy way to manage this with the platform.”
, Robert Geluk, Executive Pastor
3. Automated expense management system
With Budgetly, King’s Church can automatically reconcile transactions, eliminate lost receipts and receipt chasing and provide fast transaction reports for audit in a matter of clicks.
“While bank cards were technically cheaper, the additional cost of time in obtaining and managing them meant we were wasting a lot of time/resources so it made sense to go with Budgetly!”
, Robert Geluk, Executive Pastor
4. Ten out of ten support :)
Every Budgetly customer has unlimited free telephone support, 1 to 1 screen share video training email support and live chat support.
“10/10! We always get a resolution to any issues we have. That said, we haven’t had too many problems/issues regardless.”
, Robert Geluk, Executive Pastor
How King’s Church ditched bank debit cards by using Budgetly!
Budgetly prepaid corporate debit cards are available in physical and digital formats, with virtual cards available instantly upon application. Staff can add Budgetly’s virtual cards to their mobile wallets and use them immediately in any location.
With Budgetly’s preloaded cards, King’s Church support staff can transact, capture their receipts using a smartphone, and upload them to the app. In addition, Budgetly’s expense management software automatically records transaction details such as vendor names and transaction amounts.
Support staff can also add notes to each transaction and assign them under categories and tags set by finance teams. This allows the team to easily filter and view relevant transactions based on tours or expense categories.
Finance teams can allocate budgets for each card and set spending limits to avoid overspending. Additionally, these budgets can be automated to reset or roll over every fortnight.
Example of Budgetly’s budgeting functionalities
Requesting a money top-up is hassle-free on the app, and finance teams can approve them with a click of a button. In addition, all staff transactions can be viewed on the software, giving administrators more control over company budgets.
Example of Budgetly’s budgeting functionalities
Budgetly offers additional expense management functionalities:
Issue unlimited Visa debit cards instantly
Flag unnecessary transactions in real-time
Eliminate lost receipts & receipt-chasing
Automatically reconcile transactions
Sync all transactions with Xero
Fast transaction reports for audits
Cancel or freeze cards in one-click
King’s Church
King’s Church is s a multi-generational, Pentecostal, apostolic, soul-winning church that has been operating for over 40 years, and is connected to a ground-breaking school. Situated in four campuses across Queensland, they are an ACC (Australian Christian Churches) Church and are a growing community where people gather to connect with each other and with God.
About Budgetly
Budgetly is an Australian prepaid corporate card and expense management software provider. We’re committed to making expense management easy for all companies and improving their expense processes. Our service is adopted by many NDIS providers, aged care providers, charities, and businesses across Australia.
