MH&R Holdings is an NDIS service provider with over 300 employees. The company aims to provide inclusive, holistic, and client-centric support work for its community in Richmond, Victoria.
To manage their day-to-day expenses, staff and support workers utilised gift vouchers which were inefficient for the following reasons:
For Julius Adeosun, the company Director, having limited control was frustrating, which led him to research a better expense management solution. Since switching to Budgetly in 2021, Julius has had much better visibility over his budgets and has managed to save up to 10 hours a week with Budgetly.
Budgetly’s prepaid corporate cards included access to expense management software that’s usable on a mobile app, desktop, and laptop. Using the software, finance teams can now view all staff transactions on a dashboard in real-time - allowing them to flag any unnecessary expenses quickly.
Budgetly has also eliminated the use of gift vouchers. Instead, staff can use the card to pay for company expenses, capture a photo of their receipt, and upload it into the Budgetly app. Staff can also assign the expense into categories and relevant budgets and add notes and tags for the transaction.
The Budgetly app and software automatically reconcile all transactions with key information such as vendor name and transaction amounts. This feature eliminates the need for finance teams to manually chase staff for receipts and reconcile expenses.
Example of the Budgetly app
Finance teams also implement better control measures over their budgets and can reinforce them by setting limits for each card. Additionally, Budgetly also allows them to set funds to reset or roll over every fortnight.
Example of Budgetly’s system
In addition to receipt management, automatic reconciliation, and budgeting controls, the company can also use the following functionalities with Budgetly:
Besides eliminating tedious manual expense management processes, Julius can now track staff spending and flexibly create budgets from his own desk.
“Budgetly has been a lifesaver - because what my company can do with our expenses is on a completely different level now. We’ve created specific budgets for things such as groceries and petrol and let our team leaders manage these. Budgetly is one of the best things that’s happened to me.”
Julius Adeosun, Director.
Compared to gift vouchers and credit cards, Budgetly’s transaction tracking feature makes it a better option for companies like MH&R Holdings.
“If we continued using the gift vouchers, we’d still have limited visibility over transactions and spending. We did consider moving to credit cards with our bank; however, this still would have given us little oversight.”
Julius Adeosun, Director.
With Budgetly’s help, Julius has saved at least 10 hours a week on reconciliation and chasing receipts.
“Our biggest challenge was not being able to track spending and receipts. While I wouldn’t say that I’ve saved money compared to using gift vouchers, I’ve certainly saved time - and I can now allocate hours back into the business and focus on more important things.”
Julius Adeosun, Director.
“I’ve not had too many issues that required me to contact Budgetly, but the overall support from the team has been good. I’d definitely recommend Budgetly to other businesses like mine.”
Julius Adeosun, Director.
For more information on Budgetly and how we work for businesses, schedule a demo with us today, or watch a 10-minute recorded demo.