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Arkana Energy Group reduced non-essential spending by up to 50% with Budgetly

“Budgetly and the physical cards we can issue have made our lives so much easier.”

Renee Sodhi, Finance Manager

Overview

Arkana Energy are all about positive energy. Boasting as one of the top five installers in Australia, they are here to bring more positive energy into the world, pure and simple. It is why they love solar so much – it reduces power bills while helping repair the planet. So much positivity! But they don’t just do it through their products; they do it through their people too.

Prior to Budgetly, to manage expenses, staff at Arkana Energy used a reimbursement system. This came with several challenges:

Challenges

  • Time-consuming process: Staff were making purchases and they would then be reimbursed. This was often tricky as although staff were meant to get pre-approval for transactions, this was often not done until after the transaction had already been made. This created a lot more back-and-forth for simple transactions. The process was a nightmare.

  • Going over budget: Staff at Arkana Energy also found it challenging to manage spend as staff would often make purchases and seek approval after the fact. This led the team to go over budget in certain areas.

  • Chasing receipts: Chasing receipts were completely manual and tedious. They had to constantly remind staff to hand in receipts even though it was necessary to complete the reimbursement.

Results

1. No more missing receipts

Budgetly’s easy-to-use mobile app allows receipts to be captured at the point of purchase and cut the time spent by their team scanning them or chasing them when they were not provided.

“Without Budgetly, we’d still be wasting time on admin.”

Renee Sodhi, Finance Manager

2. Overspending eliminated!

Staff at Arkana Energy had next to no spend control before Budgetly. Now with the smart budget rules that are coded onto the cards, staff cannot spend outside of the rules they set. 

“With significantly better spend control, staff no longer have access to unlimited spending and we’ve seen a reduction in general spending of roughly 40% to 50%. That’s been huge for us.”

Renee Sodhi, Finance Manager


3. One-click integration into Xero.

All of the information tracked with Budgetly’s real-time transaction feed is easily synced to Xero. This includes the receipt, the account code, and the Xero tracking category is sent to Xero with one click. There are no more reimbursements needed.

“The old process was a nightmare compared to what we have now with Budgetly.”

Renee Sodhi, Finance Manager

4. Quick response and support!

Every Budgetly customer has unlimited free telephone support, 1 to 1 screen share video training email support and live chat support.

“10/10 - Whenever we need help, Budgetly is always available!”

Renee Sodhi, Finance Manager

How Arkana Energy Group removed tedious admin work by using Budgetly!

Budgetly prepaid corporate debit cards are available in physical and digital formats, with virtual cards available instantly upon application. Staff can add Budgetly’s virtual cards to their mobile wallets and use them immediately in any location.

With Budgetly’s preloaded cards, Arkana Energy Group staff can transact, capture their receipts using a smartphone, and upload them to the app. In addition, Budgetly’s expense management software automatically records transaction details such as vendor names and transaction amounts. 
           

Support staff can also add notes to each transaction and assign them under categories and tags set by finance teams. This allows the team to easily filter and view relevant transactions based on tours or expense categories.

         

Finance teams can allocate budgets for each card and set spending limits to avoid overspending. Additionally, these budgets can be automated to reset or roll over every fortnight. 

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Example of Budgetly’s budgeting functionalities

Requesting a money top-up is hassle-free on the app, and finance teams can approve them with a click of a button. In addition, all staff transactions can be viewed on the software, giving administrators more control over company budgets. 

Example of Budgetly’s budgeting functionalities

 

Budgetly offers additional expense management functionalities:

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Issue unlimited Visa debit cards instantly

 

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Flag unnecessary transactions in real-time

 

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Eliminate lost receipts & receipt-chasing

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Automatically reconcile transactions

 

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Sync all transactions with Xero

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Fast transaction reports for audits

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Cancel or freeze cards in one-click

 

For more information on Budgetly and how we work for businesses, schedule a demo with us today, or watch a 10-minute recorded demo. 

Take our FREE Expense Process Audit 5 min survey!


About Arkana Energy Group

Arkana Energy Group are all about positive energy. Boasting as one of the top five installers in Australia, they are here to bring more positive energy into the world, pure and simple. It is why they love solar so much – it reduces power bills while helping repair the planet. So much positivity! But they don’t just do it through their products; they do it through their people too.

About Budgetly

Budgetly is an Australian prepaid corporate card and expense management software provider. We’re committed to making expense management easy for all companies and improving their expense processes. Our service is adopted by many NDIS providers, aged care providers, charities, and businesses across Australia.

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