Reimbursements vs Visa Debit Cards for Australian SMEs
If your finance team is still processing expense reimbursements, the expense management system has already failed. Reimbursements are what happens …
Articles by Matthew Henry
Expense Management for Civic and Social Services
Your case workers spent $2,800 on client support, transport, and program supplies last fortnight. You discovered the total when the receipts arrived …
Expense Management for Commercial Businesses
Your marketing team spent $4,200 on events last month. Your operations team spent $3,800 on supplies. You discovered both numbers when the shared …
Expense Management for Consulting Firms
Your team billed 400 hours across six client engagements last month. But the expense report says $12,000 was spent on “travel and …
Managing staff expenses in aged care facilities
Care staff should not be doing expense admin Aged care workers have one of the most demanding jobs in healthcare. They manage medication, personal …
Healthcare practice expense management: a practical guide
The shared card problem in healthcare Most medical practices and aged care providers manage expenses with one or two bank credit cards shared across …
Tracking fuel and materials costs on construction sites
Three systems for one problem Most construction companies track site expenses across three separate systems: fuel cards for diesel and petrol, petty …
Expense management for construction project managers
Receipts disappear between the site and the office Construction project managers deal with a constant stream of small purchases: hardware store runs, …
Managing department budgets in universities
The spreadsheet that runs the department Every university department has one. A budget spreadsheet maintained by the department administrator, updated …
P&C budgeting: a practical guide for school treasurers
The P&C treasurer’s spreadsheet problem Every school Parents and Citizens (P&C) treasurer inherits the same thing: a spreadsheet. …
How schools manage expense approvals without slowing down
The approval bottleneck that costs schools weeks every term A teacher needs $85 for art supplies. They fill out a purchase request form, hand it to …
NDIS plan management vs self-management: expense differences
The expense tracking challenge depends on how the plan is managed Not all NDIS participants manage their funding the same way. The three management …
Why petty cash fails NDIS support workers (and what to use)
The petty cash routine every SIL provider knows Every fortnight, someone from the finance team withdraws cash from the bank. They divide it into …
How to track participant budgets across your NDIS homes
Spreadsheet budgets break when you add the fifth house Tracking participant budgets in a spreadsheet works when you run one or two SIL homes. The …
NDIS audit compliance: what expense documentation you need
What NDIS auditors actually look for in expense records The NDIS Quality and Safeguards Commission does not audit your intentions. It audits your …